Not exact matches
Will be responsible for answering phones, maintaining confidential personnel files, assisting with the preparation of confidential documents, maintaining accurate
records, and processing
vendor invoices for payments.
Delaware based Resort / Property Management Company looking for a part - time Accounts Payable Clerk to assist with handling
vendor payments, entering
invoices, maintaining inter-company
records and transactions, and general assistance for the Accounting Manag...
Responsibilities include but are not limited to: Processing of
vendor invoices in accounting system Scanning
invoices Matching
records and filing Printing checks Re...
In addition to maintaining all payments, transactions, and
records, he or she is responsible for compiling debt
invoices owed by various companies,
vendors, or suppliers.
Typical resume examples for Accounts Payable Assistant highlight the following job duties: monitoring financial transactions, updating
records, creating reports, checking
invoices for accuracy, tracking income and expenses, and collaborating with
vendors and suppliers.
Duties The tasks of accounts payable clerks include compiling and maintaining accounting
records; reconciling purchase orders; paying
invoices by cash, checks or electronic payment methods; sorting and matching
invoices and check requests; preparing and processing accounts payable wire transfers and other payments; preparing accounts analysis; resolving
invoice discrepancies; maintaining
vendor files; corresponding with
vendors about issues or inquiries; producing monthly financial reports; assisting in month - end closing and calculation of salaries and benefits; data encoding of batch pay sheets; and helping in the distribution of paychecks.
Essential job duties seen on an Accounts Payable Administrator resume are checking entries, liaising with
vendors, reconciling
invoices, updating
records, maintaining filing systems, ensuring information confidentiality, and disbursing petty cash.
Pallotta TeamWorks, Los Angeles, CA April 2002 — September 2002 Staff Accountant Generated all month - end financial reports, i.e. balance sheet, income statement, cash flow, and supporting schedules — fixed assets, FASB 13 and deferred rent; in addition, performed all bank reconciliations and intercompany billings on a monthly basis Assisted external auditors and controller with year - end audit adjustments Managed A / P process —
recorded invoices, processed payments and reconciled
vendor accounts Coordinated with finance procurement and other department heads for
invoice approvals and ensured proper coding of
invoices and expense reimbursements
Essential responsibilities of a Trade Show Coordinator are selecting trade show space, liaising with service providers, tracking expenses, updating
records, implementing marketing strategies, preparing
vendor invoices, and making sure trade show materials arrive in time.
Accounts Payable Specialist Ensure that the smooth flow and administration of Accounts Payable... Review and
record invoices from
vendors to ensure accuracy in billing * Match receiving documents...
PROFESSIONAL EXPERIENCE ESTES EXPRESS LINES, Homewood, IL (5/2006 to Present) Accounts Payable Clerk • Charge expenses to accounts by analyzing
invoices and expense reports • Receive and verify
invoices and requisitions for goods and services • Ascertain that requisitions comply with financial protocols • Prepare
invoice batches and enter information from each
invoice into the system • Prepare checks and ensure that they are signed by designated signatory • Distribute signed checks and prepare garnishment checks according to payroll reports • Maintain accounts payable reports and spreadsheets • Prepare analysis of accounts and perform filing and
record - keeping duties • Handle periodic closings and ensure that all entries are accounted for • Provide support in performing auditing procedures and ensure that any discrepancies are promptly resolved • Ascertain that all
vendors and suppliers are paid off on time • Monitor accounts to ensure that payments are updated properly
Northrop Grumman, Kingston, OK, 8/2010 to 5/2012 Operations Assistant • Assisted in the coordination office maintenance programs and projects • Maintained office filing systems, personnel files and bank account
records • Assisted in preparing
invoices and pay slips for submission to clients • Procured office supplies and equipment and handled tax
records • Followed up on communications with clients and
vendors • Handled incoming calls and receipt and dissemination of incoming mail
• Collected, arranged and entered information into the data entry system • Processed financial data and forwarded it to senior management for approval on daily basis • Verified
vendor payment accounts and posted all drafts on daily basis in concerned bank • Assisted the senior data processor in
record keeping, filing and pay roll verification • Organized daily
invoices and billing notices and filed them accordingly at day end
Recorded and validated
vendor invoices to include telecommunications, copiers, consulting, licensing and purchases.
● Proven track
record of ensuring that finances are accurate and up to date, and staff,
vendors and suppliers are paid in a well - timed and suitable manner ● Demonstrated ability to review accuracy in payable
invoices, coding
invoices with the correct general ledger codes and processing manual and computer generated checks
Aqua America, Henderson, NV 2014 — Present Administrative Aide • Plan and organize the company's key administrative duties by providing support to various departments • Prepare forms and reports in sync with departmental policies • Oversee expense budgets and ensure that all expenditure remains within the set budget parameters • Track all
record keeping and job progress • Coordinate processing of all departmental
invoices and ensure that they are submitted to the accounts department on time • Generate purchase orders and
invoices using pre-specified systems • Prepare monthly compliance reports such as DMRs and ensure that they are submitted for approval on time • Organize and maintain department files, plans, and
records • Interface with customers and
vendors and resolve issues and respond to requests • Prepare correspondence and handle incoming and outgoing mail
• Process and forward
vendor invoices and feed the amounts of accounts payable
record.
Tags for this Online Resume: Call Center, Management, Accounts Payable,
Vendor Invoices, Filing, Planner / Scheduler, SAP, Scheduler, SCHEDULER, SAP, CUSTOMER SERVICE, ACCOUNTS PAYABLE, VENDOR INVOICES, PLANNER / SCHEDULER, ADMINISTRATIVE ASSISTANT, MEDICAL R
Vendor Invoices, Filing, Planner / Scheduler, SAP, Scheduler, SCHEDULER, SAP, CUSTOMER SERVICE, ACCOUNTS PAYABLE, VENDOR INVOICES, PLANNER / SCHEDULER, ADMINISTRATIVE ASSISTANT, MEDICAL
Invoices, Filing, Planner / Scheduler, SAP, Scheduler, SCHEDULER, SAP, CUSTOMER SERVICE, ACCOUNTS PAYABLE,
VENDOR INVOICES, PLANNER / SCHEDULER, ADMINISTRATIVE ASSISTANT, MEDICAL R
VENDOR INVOICES, PLANNER / SCHEDULER, ADMINISTRATIVE ASSISTANT, MEDICAL
INVOICES, PLANNER / SCHEDULER, ADMINISTRATIVE ASSISTANT, MEDICAL
RECORDS
Processed
invoices for a large - scale organization Renegotiated payment terms with dozens of suppliers Verified details of transactions, including funds received and total account balances Coded the general ledger and processed
vendor invoice payments Deposited third party checks, as well as monthly reserve transfers Opened and assigned new client accounts Conducted month - end balance sheet reviews and reconciled any variances Researched and resolved billing and
invoice problems Maintained customer files and
records Prepared monthly reports and statements.
Computer data input (
invoices / vendors) Paid Invoices New hire paperwork with all new employees Employee data input Preparation of paychecks Actual printing of paychecks Help implement new policies Make and maintain employee files Keep track of all employee benefits I also held in the above time frame the following positions: Marketing / Admissions Coordinator, Administrative Assistant, and Medical Records As
invoices /
vendors) Paid
Invoices New hire paperwork with all new employees Employee data input Preparation of paychecks Actual printing of paychecks Help implement new policies Make and maintain employee files Keep track of all employee benefits I also held in the above time frame the following positions: Marketing / Admissions Coordinator, Administrative Assistant, and Medical Records As
Invoices New hire paperwork with all new employees Employee data input Preparation of paychecks Actual printing of paychecks Help implement new policies Make and maintain employee files Keep track of all employee benefits I also held in the above time frame the following positions: Marketing / Admissions Coordinator, Administrative Assistant, and Medical
Records Assistant.
Billing Specialist / Analyst / Import (1995 — 1999) • Oversaw billing and
invoicing, preparing over 500
invoices a month, as well as facilitated imports, shipment clearance, and related customer service functions such as order entry • Address and resolve both customer and sales force inquiries in a timely and accurate manner • Worked closely with the account and sales professionals to ensure customer satisfaction while working on EDI Transactions such as 850 / 856 / UCC128 / 810 and 997 in close contact with the various related departments • Held responsibility for billing analysis by conducting research utilizing 3rd - party reporting systems to resolve billing issues • Monitored the status of accounts receivable and collections on daily basis, collaborating with appropriate departments to research outstanding balances and resolve customer issues as needed • Processed
vendor invoices and related travel and expense reports while processing adjustments, credit memos, and
invoices • Assisted with balance sheet and travel / expense reports reconciliations with involvement in journal entries and G / L account analysis along with revenue accruals and month - end general ledger closing • Planned and managed sales through various distributor channels and other relevant sales outlets • Monitored,
recorded, analyzed and reported on activities, trends, results and recommendations relating to import activities
Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point of contact for all outside
vendors needing to gain access to the building.Facilitated working relationships with co-tenants and building management.Made copies, sent faxes and handled all incoming and outgoing correspondence.Created weekly and monthly reports and presentations.Organized files, developed spreadsheets, faxed reports and scanned documents.Properly routed agreements, contracts and
invoices through the signature process.Managed the day - to - day calendar for the company's senior director.Received and screened a high volume of internal and external communications, including email and mail.Managed daily office operations and maintenance of equipment.Maintained detailed administrative and procedural processes to improve accuracy and efficiency.Coordinated meetings with other department managers and served as main liaison between sales and field staff.Scheduled and confirmed appointments for entire management team.Provided support for CEO and sales team in managing operation work flow.Successfully established effective systems for
record retention by creating database for daily correspondence tracking.Developed more efficient filing systems and customer database protocols.Qualified competitive subcontractor bids prior to execution of contracts.Submitted all project closeout documents in accordance with the contract.Assigned projects and tasks to employees based on their competencies and specialties.Accurately provided status information on project progress to the project management.Monitored the safety of all construction activities, making on - site personnel safety the top priority.Acted as the liaison with company safety representatives to promote awareness and understanding of safety protocols.Increased the employee base by 50 % to meet changing staffing needs.Advised managers on organizational policy matters and recommend needed changes.Conducted new employee orientation to foster positive attitude toward organizational objectives.Directed personnel, training and labor relations activities.Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work - related problems.
Project Manager / Compliance Officer — Duties & Responsibilities Oversee daily operational aspects of a fast paced, high intensity financial institution Recruit, train, and direct staffs ensuring they understand the brand and adhere to company policies and procedures Manage compliance with regulatory authorities including the SEC, NYSE, and NASD Analyze financial information and present reports to external regulators and internal management Determine compliance issue severity and escalate to senior compliance officer as needed Conduct internal compliance investigations coordinating efforts between various support services Track and maintain detailed
records of all compliance inquiries Direct and contribute to special company projects as needed Responsible for the «I Have a Dream Summer Intern Program» ensuring effective talent recruitment Utilize technical expertise while serving as liaison to technology department Assist with database and hardware management, software training, and computer troubleshooting Aid accounting with budgets, accounts payable / receivable,
invoice payment, and
vendor negotiations Interact with Board of Directors, Chief Executive Officer, and other key figures on a daily basis Partner with various company lines to assess client interests, market trends, and potential sales opportunities Develop a rapport with customers and orient them to various products and services Encourage high customer retention by maintaining friendly, supportive contact with existing clients Study internal literature to become an expert on products and services Provide administrative support including travel arrangements, scheduling, data entry, and other tasks as needed Represent company brand with poise, integrity, and positivity
Maintenance Supervisor — Duties & Responsibilities Manage full service maintenance activities across a variety of commercial and residential properties Recruit, train, hire, and review staff ensuring they understand the brand and adhere to corporate protocols Set staff workloads and schedules ensuring timely and cost effective project completion Strictly adhere to budgets, timelines, and health and safety regulations Prepare project
records,
invoices, and other pertinent documentation Responsible for HVAC, dishwasher, washer / dryer, garbage disposal, water heater, and refrigerator repair Perform electrical installations, carpentry, drywalling, painting, vinyl repair, plumbing, and pool maintenance Maintain building ventilation, air conditioning, pumps, compressors, and other mechanical equipment Construct wood frames, walls, ceilings, shelving, doors, windows, braces, and other building projects Respond to property emergencies twenty four hours a day, seven days a week Maintain company equipment, facilities, and products in an organized and professional fashion Negotiate contracts with suppliers and contractors resulting in significant reduction of company expenses Develop and strengthen professional relationships with
vendors, customers, and government personnel Receive corporate awards for excellence in service and management Represent company brand with poise, integrity, and positivity
Processed
invoices using Oracle database application, View star (Imaging Application) and SAP (Systems Application in Products and Data Processing) Posted details of business transactions of journals, ledgers and other account
records Verified accuracy of
invoices and other accounting documents Reconciled outstanding
invoices with
vendors, processed prompt payment Communicated with
vendors, buyers and requesters to expedite payment process Handled customer service to clear outstanding accounts
Compaq Computers (formally Tandem Computers), Cupertino, CA Accounts Payable Specialist 1995 to 1999 Processed
invoices using Oracle database application, View star (Imaging Application) and SAP (Systems Application in Products and Data Processing) Posted details of business transactions of journals, ledgers and other account
records Verified accuracy of
invoices and other accounting documents Reconciled outstanding
invoices with
vendors, processed prompt payment Communicated with
vendors, buyers and requesters to expedite payment process Handled customer service to clear outstanding accounts