Sentences with phrase «accurate filing system»

Kelly Services is looking for a administrative / data entry clerk for a customer located in... Mailing and shipping Maintaining accurate filing system Perform other related duties and...

Maintain accurate filing system and keep books organized at all times for easy reference.Office Clerk August 2012 — May 2013 University of California Business Department — Monterey CA

• Completed all bookkeeping functions for accounts receivables and payables and kept confident and accurate filing system.

Keep a secure and accurate filing system so that you can easily access records in the event of a business dispute.

Kept accurate file system of Daily Lesson Plans, Completed Course Work and sensitive Student Records for state audit purposes.

HIGHLIGHTS • Well versed in supporting the management and staff in various aspects • Hands on experience in compiling information from files and records • Highly competent at establishing and maintaining accurate filing systems • Conversant with managing visitors and customers as far as administrative tasks are concerned

Not exact matches

«Our Registration Department has been working to make sure that all registrations filed by last week's deadline are in our system and accurate.»

This service provides mutual fund announcements than will help match positions electronically within your systems to ensure accurate and positive identification of issues, create ex-dividend date and record date calendars, flag distribution types for tax purposes and create a pending file for future dividends.

• Ensured accurate changes to Army Regulations and other publications, prepared and maintained files on an automated data processing system and provided coordination, implementation, and management of training programs.

The Loan Officer Assistant position ensures the timely and accurate packaging of all loans originated by our loan officers; gather information and take each file from pre-approval to closing; input proper loan information into the system for processing; en...

A medical billing clerk handles the responsibilities of filing and entering patients bills into the computer system and ensure that everything is accurate.

Maintain accurate and current information in patient billing and file system by obtaining patient insurance and billing information

Examples of Logistics Assistant duties include receiving shipments, maintaining accurate inventories, ensuring a timely delivery of goods, maintaining filing systems, eliminating damaged items, reconciling hand receipts, monitoring payments, answering to customer inquiries, collaborating with warehouse staff, liaising with logistics service providers, and reporting to managers.

Will be responsible for updating necessary tracking systems to ensure accurate project completion, creating & distributing correspondence, communicating issues, providing reports, and creating & maintaining accurate & complete files.

Jun 2009 — Sep 2012 CIty Court, Sun City Center, FL Stenographer • Set up and dismantles stenographer machine or computerized reporting systems • Maintained accurate and completed files and records • Transcribed, proofread, certified and provided related documents

The majority of these positions revolve around keeping accurate medical records and providing a range of administrative services such as greeting patients, answering phones, and maintaining filing systems.

Effective skills in developing and maintaining accurate and easy to use filing systems.

• Proven record of effectively establishing, maintaining and monitoring accurate, neat and efficient electronic and manual filing systems

* Oversees maintenance of HR systems, files and accurate payroll processing.

Administrative Technician III for Texas Department of Transportation: - Implement improved and time saving procedures; consistently reduce overhead costs, improve workflow and increase office efficiency - Create and maintain a database of public assistance complaints; assign an internal investigator to each case and follow - up once closed - Developed and monitor a calendar system using PowerPoint where accurate records of vacation / sick leave / comp time used and accrued are tracked month - to - month for comparison with monthly time sheets - Answer inquiries from the general public, vehicle storage facility operators, motor carriers, the trucking industry and other state / federal agencies regarding rules, laws and regulations governing the issuance of motor carrier credentials - Prepare correspondence (email and written) and review for completeness and correctness - Field calls and manage administration, resolve a wide - range of staff dilemmas and challenging situations on a daily basisPrincipal Administrative Assistant for Solar Turbines, Inc.: - Provided support to Directors, Department Managers, Project Managers and Project Engineers as well as international personnel - Maintained detailed calendars of appointment schedules for business meetings, conferences, domestic / international travel arrangements and special events - Expertly ran this fast - paced, large office encompassing office and structure maintenance, scheduling of machine / equipment service and repairs, and ordering and stocking office supplies; updated and maintained department web pages - Compiled, created and distributed financial reports and PowerPoint presentations - Edited and formatted technical documentation and maintained filing systems - Coordinated extensive domestic and international travel arrangements, including air, hotel, car and meeting locations - Planned departmental meetings, special events and office movesSenior Administrative Assistant for Solar Turbines, Inc.: - Supported Department Manager and Supervisors, Manufacturing Engineers and shop personnel - Tracked and monitored pending and confidential correspondence and financial information - Prepared apprenticeship packets for distribution; received applications, recorded data, and set - up and coordinated Differential Aptitude Tests; notified applicants of test results and set - up initial interviews - Coordinated special events; managed information systems and maintained web pages; oversee special projects - Resolved office obstacles, communication barriers and complicationsSenior Program Assistant for Solar Turbines, Inc.: - Photographed, downloaded and printed digital pictures of parts, processes and people involved in Rotor CAM area - Created and produced departmental newsletter; initiated Receiving Inspection Records Retention process (scanned records onto CD for easy and accessible retrieval and storage)- Set - up and coordinated meetings and special events; created slide show presentations and maintained web pagesPage 2

Job Responsibilities • Answer telephones • Provide customer service and support • Organize, schedule and maintain calendars • Create and maintain online CRM and filing system • Submit and reconcile expense reports • Act as the point of contact and support for internal and external clients • Provide support for management and account reps with various tasks Required Education, Experience, and Skills • Post-high school office experience • Excellent computer skills, including Microsoft Office, CRMs, and Quickbooks • Be able to excel in a self - starting work environment • The aptitude to create policies and procedures • Outstanding customer service skills • Excellent writing and communication skills • High - level organizational skills with an accurate attention to detail • The ability to work without direction As an employee of a small business, the ideal candidate must be willing to learn what they don't know and be willing to assume job duties in multiple roles as needed to benefit the company.

T Solutions Inc., Youngstown, OH 2/2003 — 11/2011 Data Entry Clerk • Followed directions to collect and sort data to ensure that it is in good form for entry • Performed data entry activities to ensure that information is properly punched into the system • Checked system entries to ensure that information is valid and accurate • Created backup systems to ensure data retrieval in case of system crashes • Managed manual and electronic filing systems, ensuring that both are in sync with each other

Expertise in compiling, sorting, and consolidating data for accurate entry into computerized file and records systems and inventory management databases.

Track record of maintaining and monitoring accurate, neat and efficient electronic and manual filing systems.

• Track record of creating office correspondence such as letter, memos and reports according to professional protocols • Skilled in handling incoming calls for information and providing concise info by remaining within company protocol limitations • Competent in maintaining records and filing systems according to set procedures • Known for maintaining the confidentiality of all information • Proficient in liaising with vendors and suppliers to ensure accurate and timely delivery of office equipment and supplies • Deep insight into operating and maintaining office equipment such as copiers, fax machines and scanners • Effectively able to work with technology to ensure smooth office practices and procedures • Demonstrated ability to perform scheduling and follow up duties • Well - versed in providing support to different departments with their projects, including marketing, sales and procurement • Able to arrange travel and accommodation for executives based on their specific requirements • Unmatched ability to take and type minutes of the meeting while maintaining accuracy and essence of each agenda • Competent at communicating verbally and in writing to answer queries or provide information in an accurate and professional manner • Efficiently coordinates the flow of information both internally and externally to ensure smooth work processes

Qualifications * Accounting skills including accounts receivable, accounts payable * Manage and train employees * Administration skills: multi-line phone system and phone etiquette, copy and fax machine use, Microsoft Word and Excel, internet, filing, 10 - key * Organization and time management, detail oriented, accurate * Oral and written communication skills * Research and claims processing knowledge * People skills: diplom...

Streamlined kitchen operations by creating more accurate prep sheets, standardized recipe files, and product - rotation systems.

Organized the office by filing away papers after verifying the information in the computer system is accurate and up - to - date

Account for incoming wires and post to correct files using Bank of America Cash Pro and transferring to our Soft Pro Select system for daily accurate reconciliations.

Some administrative medical assistants also maintain filing systems and databases ensuring that all patient information is up - to - date and accurate.

Assigned numbers and symbols from predetermined coding systems to facilitate accurately Maintained accurate records of materials and filed references.

Maintaining accurate, orderly and up to date filing systems for all administrative records.

Professional Experience High Court of Gujarat (Gujarat, India) 10/1998 — 5/1999 Junior Clerk • Managed all mail correspondence as well as all document filing systems, maintaining an accurate register of all information flow while working closely with the computer operator with the government facility • Assisted various operational aspects of the judicial and administrative departments, performing numerous critical clerical functions to facilitate efficient operations and service execution • Applied relevant knowledge of related legal procedures with respect to document control and records maintenance • Aided management with various other duties as assigned

The Chasm Group, LLC and Chasm Institute, LLC (San Bruno, CA) 1997 — 2008 Business Operations Manager • Managed all daily operational tasks for leading multi-million dollar high - tech market strategy consultancy, while providing executive administration to C - level executives and venture capital partners • Developed and managed the firm's annual budget, proposing and implementing expense cuts, producing monthly reports and financial statements, and coordinating with CPA firm for accurate and timely filings • Oversaw all client relationship management efforts while cultivating new business efforts from concept to implementation, providing high - quality service in sales efforts while utilizing new lead tracking system • Negotiated and managed all contracts, stock grants, and financing arrangements, working closely with outside counsel to draft legal documents and resolve LLC - and proprietary - related issues • Led three office space build - outs and two office relocations, managing all aspects of each process under aggressive timeline and budget expectations • Reduced firm telecom expenses by 22 % by streamlining IT objectives, including migration to VOIP phone system, software / hardware purchases, domain renewals, and outsourced technical support • Directed all phases of staff recruitment while creating and implementing all HR policies and programs, including comprehensive employee benefits plans • Supervised multiple administrative staff members, conducted performance appraisals and wage / salary surveys in comparison to incentive program guidelines, and maintained HR files in accordance with legal mandates • Produced all out - going client invoices in an accurate and timely fashion to increase, cash flow and reduce aging receivables, providing consistent attention to overhead costs and vendor arrangements • Administered all company insurance policies, including E&O, general liability, bonds, partner life and disability, conducting annual benefits reviews and employee / company insurance audits • Obtained necessary certificates for consulting contracts while processing federal, state, and local business reporting requirements to maintain licenses and incorporation status • Directed all marketing efforts and oversaw logistical aspects of national educational workshop series, utilizing sponsorship arrangements to offset production costs • Transformed «brochure» website into a dynamic tool to better illustrate company opportunities through relevant case studies, as well as maintaining all other promotional media, including press kits and video Association of California School Administrators (Burlingame, CA) 1993 — 1997 Issues and Planning Committee Coordinator • Executed all phases of event planning and implementation for a membership - driven organization including 23 state committees, 5 task forces, 6 strategic planning conferences, and a conference of 1,500 attendees • Focused on facility evaluations, bid requests, site visits, contract negotiations, and all pre - and post-conference planning processes • Produced statistical and financial reports, including budget projections and cost monitoring for developmental training efforts • Oversaw all participant - level responsibilities, including inquiries, eligibility, registration, correspondence, and billing statements • Managed all legal professional standards calls for Northern California regions, including the processing of attorney authorizations, the preparation of legal assistance letters, and liens on cause of action • Served as second point of contact for computer inquiries and troubleshooting efforts as well as provided back - up executive administrative support for Executive Director, Committee Chairs, and the State Superintendent of Public Instruction • Held responsibility for software installation and hardware configuration while performing weekly AS / 400 backup and report generation

Paralegal — Duties & Responsibilities Provide excellent legal and administrative support in a fast paced, high intensity law firm environment Perform legal research and document preparation such as affidavits, contracts, and correspondence Discover and analyze applicable case law, statutes, codes, and influential secondary sources Develop experience with civil litigation including employment, contract, real estate, and business law Responsible for pretrial preparation such as exhibit organization and documentation Manage client case files in company electronic filing system resulting in accurate and organized records Monitor and update firm law library with up to date primary and secondary sources Participate in civil, criminal, and administrative mock trials Train in all evidentiary, procedural, and substantive aspects of litigation Proficient in public relations theory, strategy, and comprehensive campaign management Develop and implement communications plans through in depth analysis of client challenges Create brand awareness, corporate identity, logos, signage, special events, and strategic partnerships Oversee company budgets, support staff, contracts, and daily operations

Professional Duties & Responsibilities Served as office manager and executive assistant ensuring effective and efficient operations Directed customer service department resulting in client satisfaction and repeat business Trained and supervised junior administrative support staff and customer service personnel Managed and streamlined company shipping, receiving, and documentation processes Decreased receiving errors, increased quality control, and improved client satisfaction levels Oversaw company inventory, replenishment, and tracking of supply usage Maintained confidential patient records ensuring accurate and easily accessible information Authored workman's compensation reports for main billing office Achieved highest proficiency rating for MPC code entering in 5 years Responsible for written correspondence, telephone system, and in person reception duties Scheduled patient appointments and handled patient intake procedures Performed additional administrative duties including faxing, photocopying, and filing Conducted all responsibilities in courteous, polite, and positive manner

Passports and Consular Officer — Customer Service Duties & Responsibilities Deliver on - site support to all departments and coordinate all daily business efforts through effective collaboration and communication with team members while providing and ensuring a high - quality customer service experience Track, file, and view important documents, applications, information and records on a daily basis, organizing and maintaining sensitive files in an efficient and organized manner Develop and employ a working knowledge of related procedures, regulations and legal applications with respect to the administration of organizational services Act as a liaison between all interested parties to ensure effective information flow, exceptional customer service, efficient operations administration and timely issue resolution Prepare various materials as well as manage all data and information with the utilization of various software applications, including word processing, database and spreadsheet programs Collaborate in the execution of various operational aspects, including statistics management, information exports and backups, and regular records updates Support various reception functions, including acting as first point of contact to guests as well as ensuring the placement of accurate and up - to - date information related to services and fees throughout reception area Address and resolve client queries and issues in a timely manner, researching all topics thoroughly for complete solutions Provide translation and interpretation services as needed to on - site and Australia - based staff in relation to complex consular matters, including official meetings and functions Maintain security of and access to sensitive information, systems and other data Provide phone coverage as needed as well as manage various forms of critical correspondence Assist mid - and senior - level management with various other duties as assigned to facilitate efficient administrative and business operations

Professional Experience Fox Asset Management (Red Bank, NJ) 6/2006 — Present Client Records / New Accounts Associate • Direct customer account records, new account generation, and customer service initiatives • Train and direct junior account associates ensuring compliance with company protocols • Craft detailed reports for senior leadership regarding client trends, revenue, and other data • Verify and prepare all documentation for monthly openings of 150 - 200 new accounts • Establish accurate hard copy files for 520 individual and 480 Institutional accounts • Verify new account inception values for 520 individual accounts by generating daily APL reports • Add 40 - 50 new individual accounts monthly to security database software system • Ensure timely and accurate updates of 1,200 institutional and 520 individual accounts • Implement new technologies, products, and procedures to improve company operations

Miracle Computer, Inc. (San Jose, CA) 05/1990 — 02/1994 Technical Support Specialist • Established internet connections utilizing a dial - up PPP as well as setup and configured DNS and E-mail servers • Implemented first Novell network for company while managing the Novell file server and SCO Unix server • Provided both pre - and post-sale support including requirement analyses, system designs and configurations of critical Novell networks and SCO Unix systems • Delivered consistent and accurate customer technical support, resolving issues and errors in a timely manner