Not exact matches
Create appointments Manage incoming and
outgoing communications (mail, fax, and couriers) and handle other office duties
as assigned Draft letters, memos and compose
correspondence relating to routine communications.
• Perform clerical duties including filing and inventory • Communicate with customers and provide them with general information • Manage calendars and arrange appointments • Sort and distribute incoming mail • Operate office machinery such
as copier and fax machine • Type and proofread
outgoing correspondence • Perform additional general office duties such
as assisting staff with their specific work when required
Performed administrative tasks such
as, data entry, maintain incoming and
outgoing correspondence, answer high volume phone inquiries
Information Clerk • Handle telephone calls and respond to information asked for • Provide visitors and patients with heads up on their inquiries and problems • Determine nature of visit of persons entering establishment and direct or escort them to their destinations • Provide information regarding health procedures and policies and direct people to the right departments • Direct incoming calls to intended recipients and take message in the absence thereof • Take and record information regarding patients, visitors and other people entering the facility • Assist during admission and discharge procedures • File reports and perform research and information retrieval duties
as requested • Handle facility inventory by initiating and maintaining contact with vendors and suppliers • Distribute incoming mail and ensure that
outgoing mail is sent out on time • Prepare and send
correspondence such
as memos and letters
Medical Secretary Glazier Healthcare — Ocean View, DE 2014 — 2016 • Maintained medical charts
as and when required • Prepared
correspondence • Managed incoming and
outgoing mail • Took and recorded patients» vital signs • Compiled the documents for billing procedures
• Accurately gathered documents, regulations, publications,
correspondence and reports in a timely manner to prepare
outgoing documents for unit, commander and organization, ensuring documents were proofed and editing
as appropriate.
Administrative Coordinator: - Delivers incoming faxes, mail and / or packages to the appropriate person upon receipt and processes
outgoing mail daily - Organizes and coordinates meetings, conferences and travel arrangements
as needed - Prepare and modify documents including
correspondence, reports, drafts, memos and emails - Performs clerical duties such
as typing, filing, and proofreading
as required - Maintains and retrieves electronic and hard copy documents
as needed - Word Processing - Ordering Supplies from Office Depot - Maintains office inventory and places supply orders when needed - Oversees the cleanliness of the office and reports any issues or repairs needed to management - When appropriate, aids in resolving customer concerns and issues and works closely with co-workers to ensure the highest level of customer service and satisfaction is achieved - Promotes effective and efficient utilization of office resources and supplies - Supports staff in assigned project based work We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.
Medical Front Desk Receptionist Hamden Health — Hamden, CT Sep 2011 — Present • Greet patients and provide instructions
as they come in • Perform clerical and administrative tasks • Collect patient demographic data • Analyze health insurance benefits and verify insurance eligibility • Obtain and record patients» vital signs • Receive telephone calls and provide relevant information • Schedule and confirm appointments • Handle incoming and
outgoing correspondence • Process requests for medical records
• Reorganize the visitor check in / out procedure by introducing an automated identification system • Attain mid-year bonus following excellent front desk management work in 2011 • Greet visitors, guests and customers
as they arrive • Provide information asked for and direct them to the right departments • Assist visitors and customers to the right staff member • Handle telephone calls and direct them to the right recipient • Distribute incoming mail and manage
outgoing correspondence • Schedule meetings and conferences • Hand out employee application, memos and notices
• Recorded all claims in the database after verifying accuracy of the data • Generated daily reports for the management • Communicated with adjusters in order to ensure smooth claims support • Documented claims information so that customers can benefit from smooth customer services • Worked on reassigned claims
as and when necessary • Managed general office tasks including; maintaining supplies for staff, looking through incoming mail, preparing
outgoing correspondence and answer customer phone calls
Aqua America, Henderson, NV 2014 — Present Administrative Aide • Plan and organize the company's key administrative duties by providing support to various departments • Prepare forms and reports in sync with departmental policies • Oversee expense budgets and ensure that all expenditure remains within the set budget parameters • Track all record keeping and job progress • Coordinate processing of all departmental invoices and ensure that they are submitted to the accounts department on time • Generate purchase orders and invoices using pre-specified systems • Prepare monthly compliance reports such
as DMRs and ensure that they are submitted for approval on time • Organize and maintain department files, plans, and records • Interface with customers and vendors and resolve issues and respond to requests • Prepare
correspondence and handle incoming and
outgoing mail
Drafted meeting agendas, supplied advance materials and executed follow - up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in - person requests for information.Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served
as central point of contact for all outside vendors needing to gain access to the building.Wrote reports and
correspondence from dictation and handwritten notes.Maintained an up - to - date department organizational chart.Dispersed incoming mail to correct recipients throughout the office.Made copies, sent faxes and handled all incoming and
outgoing correspondence.Organized files, developed spreadsheets, faxed reports and scanned documents.Managed the day - to - day calendar for the company's senior director.Received and screened a high volume of internal and external communications, including email and mail.
Responsibilities include but are not limited to opening and closing hard files, sending and stamping all
outgoing mail, scan
correspondence, pleadings, discovery docs
as well
as incoming faxes and distributing them in a timely fashion.
Made copies, sent faxes and handled all incoming and
outgoing correspondence as needed or requested.
Managed the receptionist area, including greeting visitors and responding to telephone and in - person requests for information.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served
as central point of contact for all outside vendors needing to gain access to the building.Planned meetings and prepared conference rooms.Wrote reports and
correspondence from dictation and handwritten notes.Made copies, sent faxes and handled all incoming and
outgoing correspondence.Facilitated working relationships with co-tenants and building management.Organized files, developed spreadsheets, faxed reports and scanned documents.Received and distributed faxes and mail in a timely manner.Received and screened a high volume of internal and external communications, including email and mail.Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.Managed daily office operations and maintenance of equipment.
Professional Experience Marquess & Associates Staffing Services (Pearland, TX) 2008 — Present Secretary / Receptionist • Served
as first point of client contact in a professional and courteous manner • Managed all incoming and
outgoing company
correspondence • Oversaw office inventory and ordered replacement supplies
as needed • Provided excellent service to partnering companies and clients
Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served
as central point of contact for all outside vendors needing to gain access to the building.Facilitated working relationships with co-tenants and building management.Made copies, sent faxes and handled all incoming and
outgoing correspondence.Created weekly and monthly reports and presentations.Organized files, developed spreadsheets, faxed reports and scanned documents.Properly routed agreements, contracts and invoices through the signature process.Managed the day - to - day calendar for the company's senior director.Received and screened a high volume of internal and external communications, including email and mail.Managed daily office operations and maintenance of equipment.Maintained detailed administrative and procedural processes to improve accuracy and efficiency.Coordinated meetings with other department managers and served
as main liaison between sales and field staff.Scheduled and confirmed appointments for entire management team.Provided support for CEO and sales team in managing operation work flow.Successfully established effective systems for record retention by creating database for daily
correspondence tracking.Developed more efficient filing systems and customer database protocols.Qualified competitive subcontractor bids prior to execution of contracts.Submitted all project closeout documents in accordance with the contract.Assigned projects and tasks to employees based on their competencies and specialties.Accurately provided status information on project progress to the project management.Monitored the safety of all construction activities, making on - site personnel safety the top priority.Acted
as the liaison with company safety representatives to promote awareness and understanding of safety protocols.Increased the employee base by 50 % to meet changing staffing needs.Advised managers on organizational policy matters and recommend needed changes.Conducted new employee orientation to foster positive attitude toward organizational objectives.Directed personnel, training and labor relations activities.Served
as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work - related problems.
Key Highlights: • Authored confidential manner member's charts, processed co-payments and
outgoing correspondence for the physicians and therapists
as requested.