Sentences with phrase «coordinating complex schedules»

Successful Administration Assistants are energetic, highly organized individuals who are just as adept at talking with people as they are at coordinating complex schedules.

Not exact matches

Successful in managing schedules, tracking deadlines, maintaining complex docket systems, and coordinating depositions.

Coordinate complex onsite interview schedules for 60 + candidates (senior level and up) nationwide and responsible for finalists» reference check.

Planned, scheduled, and coordinated general maintenance work for a 34 unit elderly / disabled apartment complex.

Executive Assistant with nineyears providing administrative support for executive - level staff, including coordinating complex travel arrangements and schedules.

Part - time, temporary administrative assistant will be responsible for event planning assistance, coordinate and schedule meetings, manage complex calendars and will perform all other tasks.

Will work on managing complex calendars, scheduling meetings and conference calls, coordinating board meetings, coordinating the processing of expenses, and performing ad hoc assignments.

Create Resume Aiden Martinez 100 Main Street, Cityplace, CA, 91019 Home: [phone] Cell: [phone] [email protected] Professional Summary Executive Assistant with nineyears providing administrative support for executive - level staff, including coordinating complex travel arrangements and schedules.

KEY QUALIFICATIONS • Worked as a Hospital Administrative Assistant at Family Trust Hospital for six months • Highly skilled in coordinating medical schedules, answering phones and preparing agendas • Proven ability to handle personal patient information according to HIPAA regulations • In depth knowledge of medical billing and coding • Demonstrated ability to maintain patients» file and record • Profound ability to make complex administrative decisions pertaining to policies and regulations • Working knowledge of medical terminology and standard health care practices • Proficient in preparing reports based on expenditures and budgets • IT — MS Office Suite and relevant hospital software • Bilingual — English and Spanish

• Provided valuable support to the marketing department in executing a particularly complex marketing routine • Offered a front desk receptionist position following provision of exceptional work as an intern • Handled the switchboard and routed calls • Assisted guests and visitors by answering queries • Validated parking tickets • Assisted in scheduling appointments • Assisted in coordinating office activities

• Assigned tasks, supervised and reported fiscal / personnel status to the management • Assumed a lead role in coordinating meetings and events with multiple managers / offices • Collaborated inter-departmental communication & resourcefully met deliverable deadlines and accomplished tasks • Collected cash transmittals from various county departments, issued receipts, made necessary deposits and prepared entries to be recorded into the financial MIS • Competently did support work for the senior managers, performing highly complex administrative functions • Conducted admin related research & maintained expense reports • Coordinated activities across numerous business groups, providing support for program and project management • Determining work priorities and schedules, examined correspondence and supervised employees engaged in obtaining and dispersing information • Efficiently handled multiple priorities and flexibly adapted to changing priorities and demands of management and clients alike • Gathered data relevant to projects for the senior management • Handled and distributed all incoming mail to appropriate departments • Made necessary arrangements for special guests; received guests in the absence of the administration department manager • Maintained high level of confidentiality in a professional manner • Managed extremely heavy scheduling of administrative work • Met and greeted clients and affiliates during on site meetings • Monitored office equipment such as computers, phone systems and electronics and coordinated maintenance issues • Ordered, received, stored and distributed office supplies while accurately maintaining supply - inventory • Arranged briefing materials for meetings, proposals, presentations and calls • Prepared complicated documents and presentations • Processed and reviewed routine paperwork and entered data into the database • Provided support and guidance to newly hired clerical employees and administrative staff • Statistically analyzed information gathered by assistants, preparing charts, graphs & administrative reports • Utilizing arithmetic knowledge, calculated & prepared & coded billings, verifying receipts • With superior interpersonal and customer service skills, handled time - sensitive & stressful situations related tCoordinated activities across numerous business groups, providing support for program and project management • Determining work priorities and schedules, examined correspondence and supervised employees engaged in obtaining and dispersing information • Efficiently handled multiple priorities and flexibly adapted to changing priorities and demands of management and clients alike • Gathered data relevant to projects for the senior management • Handled and distributed all incoming mail to appropriate departments • Made necessary arrangements for special guests; received guests in the absence of the administration department manager • Maintained high level of confidentiality in a professional manner • Managed extremely heavy scheduling of administrative work • Met and greeted clients and affiliates during on site meetings • Monitored office equipment such as computers, phone systems and electronics and coordinated maintenance issues • Ordered, received, stored and distributed office supplies while accurately maintaining supply - inventory • Arranged briefing materials for meetings, proposals, presentations and calls • Prepared complicated documents and presentations • Processed and reviewed routine paperwork and entered data into the database • Provided support and guidance to newly hired clerical employees and administrative staff • Statistically analyzed information gathered by assistants, preparing charts, graphs & administrative reports • Utilizing arithmetic knowledge, calculated & prepared & coded billings, verifying receipts • With superior interpersonal and customer service skills, handled time - sensitive & stressful situations related tcoordinated maintenance issues • Ordered, received, stored and distributed office supplies while accurately maintaining supply - inventory • Arranged briefing materials for meetings, proposals, presentations and calls • Prepared complicated documents and presentations • Processed and reviewed routine paperwork and entered data into the database • Provided support and guidance to newly hired clerical employees and administrative staff • Statistically analyzed information gathered by assistants, preparing charts, graphs & administrative reports • Utilizing arithmetic knowledge, calculated & prepared & coded billings, verifying receipts • With superior interpersonal and customer service skills, handled time - sensitive & stressful situations related to customers

• First - hand experience in developing travel itineraries for clients by determining their travel requirements and budget constraints • Highly skilled in booking complex multiple leg international itineraries by using preferred vendors • Exceptionally well - versed in arranging and coordinating travel schedules and ensuring that appropriate reservations are made • Proven record of efficiently arranging external services such as transportation and extended road travel • Deeply familiar with preparing customized itineraries to suit clients» specific preferences • Highly experienced in modifying existing bookings to suit changes in clients» circumstances and preferences • Qualified to use the Global Distribution System (GDS) to make and confirm bookings • Adept at researching popular holiday destinations and keeping updated about travel industry news • Proficient in using promotional techniques to sell itinerary tour packages to existing and new clients • Competent in handling unforeseen circumstances such as flight cancelations and delays and determining eligibility for money returns • Proven record of booking tickets and accommodation and securing rental transportation from third party vendors, both locally and internationally • Demonstrated expertise in resolving clients» issues in a bid to ensure repeat business from them

PROFESSIONAL EXPERIENCE Curtin Core Technology — New Castle, DE Executive Administrative Assistant Mar 2008 — Feb 2013 • Provided administrative support to vice president and other executives • Scheduled and maintained complex calendars • Arrange and coordinated travel plans • Reconciled invoices and expense reports • Assisted with presentations and board meeting • Prepared and maintained budgets • Managed operational details and prepared agendas • Maintained confidential records and files

Coordinated complex travel schedules, accommodations and trip logistics for candidates and executives.