Sentences with phrase «ensuring electronic filing systems»

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• Suggested implementation of the direct debit system, which decreased time taken to write manual checks by 90 % • Timely converted the entire paper payroll system into electronic well within the deadline of 6 months • Kept track of due date schedule for payments and made payments through appropriate methods including wire transfers and corporate checks • Posted payments to the system and ensured that they match invoices correctly • Participated in auditing work and reconciled payroll accounts on a periodic basis • Handled filing and record keeping activities by ensuring that all payroll information placed in appropriate folders

They ensure that the information maintains its quality, accuracy, accessibility, and security in both paper files and electronic systems.

• Special talent for creating and maintaining both paper and electronic filing systems to ensure absolute preservation of important data

• Organize and carry our market and trend research activities • Write copy, press releases and promotional literature • Assist marketing team by handling administrative details for each marketing campaign • Provide support in arranging and producing marketing materials for campaigns • Organize campaigns in conjunction with other marketing professionals • Upload, organize and manage marketing material to online libraries and social media sites • Coordinate periodic direct mail initiatives such as mail merge and individual letters • Work with the telemarketing team to create schedules, confirm appointments and develop reports on quotations • Assist in preparing marketing statistics and reports • Handle electronic, digital and manual filing systems • Manage internal communication and diary coordination • Research venues and catering arrangements for promotional campaigns • Prepare supporting materials such as literature packs, promotional merchandise and name badges for each campaign • Assist in promotional / marketing event set up and break down • Act as a first point of contact for guests and delegates • Assist the marketing team in their networking activities by scheduling appointments with prospective clients • Compose and upload articles to websites for promotional purposes • Help in identifying and researching suitable clients and internal stories • Visit customers and external agencies for follow ups • Assist marketing teams in reviewing client prospects and develop strategic follow up plans • Act as a liaison between different departments to ensure effective communication

Responsibilities for this Administrative Assistant job include: • Responsible for scheduling appointments, giving information to callers, making travel arrangements and otherwise relieving officials of clerical work and minor administrative and business detail Set up and maintain paper and electronic filing systems for records, correspondence, and other material • Answer office telephone and give information to callers, take messages, or transfer calls to appropriate individuals • Locate and attach appropriate files to incoming correspondence requiring replies • Greet office visitors and handle their inquiries or direct them to the appropriate person based on their needs • Open, read, route, and distribute incoming mail or other materials and answer routine letters • Complete forms in accordance with company procedures • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions as needed • Compose, type, and distribute meeting notes, routine correspondence, and reports Qualifications: • Must have Associate's Degree or 2 - 3 years work experience in the field or in a related area • Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint • Strong attention to detail and follow - up skills Pay for this position is $ 15.00 / hr plus overtime as needed.

• Greet students and parents as they arrive at the school office and provide them with required information • Handle the PABX system, take and relay messages and transfer calls to intended recipients • Assist prospective students in filling out registration and admission forms by providing them with required field information • Provide students and parents with information on admission fees and term schedules • Create and distribute staff schedules and ensure that they are appropriately followed • Develop and maintain electronic filing and records management systems and ensure that data confidentiality is assured • Take and verify requests of information retrieval and ensure that records are properly and timely updated • Oversee the inventory system to ensure timely obtainment of school office supplies and equipment

• Demonstrated expertise in optimizing patients» satisfaction and provider time by efficiently handling correlating administrative and clerical tasks • First - hand experience in creating new patient records and updating existing ones after ensuring that all verification steps are taken • Proficient in scheduling appointments according to doctors» schedules and efficiently managing electronic and paper filing systems

Librarian Duke University, Naples, FL Dec 2008 — Present • Assist students by locating books and information for them • Ensure efficient retrieval activities • Manage inventory for books and library materials • Maintain catalogs and file library cards • Respond to students» questions about reading materials • Maintain index systems appropriately • Ensure that tattered or torn books are replaced immediately • Shop for appropriate library books and materials • Provide reading lists and manage both electronic and printed materials • Assist researchers with literature searches by employing expertise in using databases and printed materials

Sets up and maintains paper and electronic filing systems for records, correspondence, and other material to ensure efficient retrieval; may create packets for initial medical assessments

• Confer with document originators to understand document control needs • Gain access to records and determine appropriate ways of recording it • Compile and maintain records and related files such as blueprints, drawings and documents • Examine records to ensure their integrity and completeness • Handle data management duties such as reviewing and coding documents • Analyze documents to appropriate statistical coding • Input data into databases and prepare documents for electronic imaging • Operate micrographic equipment including digital scanners and archive readers to assist readers • Retrieve document data and information in databases and code information into computer records • Take and verify requests for retrieval of records and information and respond to requests as deemed appropriate • Perform minor repair and maintenance on micrographic equipment • Purge hard copy of files according to approved procedures • Develop, design and maintain systems for filing and retrieving records • Determine workflow priorities and develop and implement clerical procedures • Assist in projects such as information gathering and research work • Reproduce and distribute documents on special request of staff members • Ascertain that all records and files are properly labeled and categorized

TJ Maxx, Deer Trail, CO (5/1997 to 11/2002) Office Assistant • Created and maintained electronic filing and records - keeping systems • Performed data entry work and ensured the integrity of data punched into the system • Assisted in handling executives» schedules by coordinating details of meetings and presentations • Performed photocopying, scanning and printing duties and ensured that all data is maintained in a safe and confidential manner • Took and recorded minutes of meeting and ensured that they were accurately typed out

T Solutions Inc., Youngstown, OH 2/2003 — 11/2011 Data Entry Clerk • Followed directions to collect and sort data to ensure that it is in good form for entry • Performed data entry activities to ensure that information is properly punched into the system • Checked system entries to ensure that information is valid and accurate • Created backup systems to ensure data retrieval in case of system crashes • Managed manual and electronic filing systems, ensuring that both are in sync with each other

• Assembled records and compiled them into proper electronic filing systems • Monitored documentation to ensure proper compliance • Developed data and analytics for the Executive Director and Director of Nursing • Regularly purged old files according to regulations • Maintained budget and gathered expense records on supplies and payroll for 50 person department

• Answer telephones and greet visitors and respond to their inquiries • Handle employee schedules by ensuring that appropriate appointments are set up and followed up on • Route telephone calls to appropriate personnel and take messages • Maintain office files and update electronic filing systems • Open, sort and route incoming mail and reply to letters received for company information • Compile, copy, sort and file records and prepare and processes documents • Perform research work and document findings to show to executives • Assist in preparing presentations for meetings and conferences • Perform data entry duties by maintaining data security and confidentiality • Operate office machinery such as printers, scanners and copiers to fill requests • Make travel arrangements for office employees and keep them abreast of travelling developments • Handle inventory of supplies and maintain contact with vendors and suppliers to ensure timely deliveries

• Handled paper and electronic filing duties by following set company procedures • Assisted in cataloging information according to filing rules such as alphabetical, numerical and alpha - numerical • Received and processed incoming and outgoing mail and endured that the former is accurately distributed • Conducted auditing activities on filing systems to ensure that any discrepancies are handled immediately • Provided office operational support such as copying, scanning and printing documents

They complete general clerical duties such as maintaining electronic and paper filing systems, routing and distributing mail, and reading over documents to ensure accuracy in spelling and grammar.

Developed company - wide systems and processes to ensure that necessary files and documents (both electronic and paper) are appropriately filed maintained and archived