Designed electronic file systems
and maintained electronic
and paper files.Handled all media
and public relations inquiries.Maintained the front desk
and reception area in a neat
and organized fashion.Served as central point of contact for all outside vendors needing to gain access to the building.Facilitated working relationships with co-tenants
and building management.Made copies, sent faxes
and handled all incoming
and outgoing correspondence.Created weekly
and monthly reports
and presentations.Organized files, developed spreadsheets, faxed reports
and scanned documents.Properly routed agreements, contracts
and invoices through the signature process.Managed the day - to - day calendar for the company's senior director.Received
and screened a high volume of internal
and external communications, including email
and mail.Managed daily office
operations and maintenance of equipment.Maintained detailed administrative
and procedural processes to improve accuracy
and efficiency.Coordinated meetings with other department managers
and served as main liaison between sales
and field staff.Scheduled
and confirmed appointments for
entire management team.Provided support for CEO
and sales team in managing
operation work flow.Successfully established effective systems for record retention by creating database for daily correspondence tracking.Developed more efficient filing systems
and customer database protocols.Qualified competitive subcontractor bids prior to execution of contracts.Submitted all project closeout documents in accordance with the contract.Assigned projects
and tasks to employees based on their competencies
and specialties.Accurately provided status information on project progress to the project management.Monitored the safety of all construction activities, making on - site personnel safety the top priority.Acted as the liaison with company safety representatives to promote awareness
and understanding of safety protocols.Increased the employee base by 50 % to meet changing staffing needs.Advised managers on organizational policy matters
and recommend needed changes.Conducted new employee orientation to foster positive attitude toward organizational objectives.Directed personnel, training
and labor relations activities.Served as a link between management
and employees by handling questions, interpreting
and administering contracts
and helping resolve work - related problems.