Summary
of Responsibilities Ensure the daily operation
of the office, including coordination and supervision
of cleaning, plant care, and other maintenance services Order general office supplies, stationary and office equipment Organize any issues related to representation, orienting guests, ordering supplies for presentations, catering Assist in liaison with the landlord
of office building, with service providers Assist in liaison with external IT service provider, handle lower level IT issues in the office (printer, webcam etc.), coordinate with the IT team in Budapest Handle incoming and outgoing mails, liaise with Fedex / UPS / USPS Assist in coordination and preparation for meetings and conference calls, including arrangement
of logistics, meeting space, communications and catering Assist in arranging and
confirming local, domestic and complex international travel for team members and ensuring effective use
of time and resources Assist the HR team with new employee work station set up Assist, order, prepare marketing correspondence Prepare and submit expense reports Maintain filing structure for both hard copy and electronic files Qualifications Bachelor's or Master's degree Minimum
of 3 years
of experience Computer proficiency with MS Office, heavy Outlook
knowledge Driver's license Key competencies Strong organizational,
project and time management skills; detail - oriented Strong sense
of urgency and efficiency in completing work Ability to take self - initiative and be proactive Ability to recognize and appropriately handle highly sensitive and confidential material and information Ability to multi-task and prioritize workload Excellent verbal and written communication skills Team player Ability to work with minimum
of supervision Flexible and open to changing priorities We are an Equal Opportunity Employer.