Sentences with phrase «maintaining complex schedules»

Administrative Assistant will have the ability to multi-task, while maintaining complex schedules and managing administrative support.

The ability to multi-talk, while maintaining complex schedules and managing...

The ability to multi-talk, while maintaining complex schedules and managing administrative support, is essential in this position.

The ability to multi-task, while maintaining complex schedules and managing...

Not exact matches

He's also not ready for complex chores or for maintaining his own schedule.

Successful in managing schedules, tracking deadlines, maintaining complex docket systems, and coordinating depositions.

Maintained and managed complex schedules and operational logistics for multiple businesses

Managing complex calendars and schedules for up to 15 C - level executives while maintaining discretion with sensitive, confidential matters.

• Effectively respond to inquiries over the telephone and in person, regarding company services and products • Perfectly prepare correspondence such as memos, notices, letters and emails according to set principles of the company • Create and maintain complex filing and recordkeeping systems to ensure safety and confidentiality of the each record and file • Schedule appointments based on executives» calendars and ensure that appropriate follow - up is conducted • Make travel and accommodation arrangements for executives and managers by remaining within budgetary confinements

• Exceptionally talented office assistant with demonstrated experience in creating and maintaining staff schedules, handling complex POS systems, handling event planning activities, and managing internal and external communication channels.

KEY QUALIFICATIONS • Worked as a Hospital Administrative Assistant at Family Trust Hospital for six months • Highly skilled in coordinating medical schedules, answering phones and preparing agendas • Proven ability to handle personal patient information according to HIPAA regulations • In depth knowledge of medical billing and coding • Demonstrated ability to maintain patients» file and record • Profound ability to make complex administrative decisions pertaining to policies and regulations • Working knowledge of medical terminology and standard health care practices • Proficient in preparing reports based on expenditures and budgets • IT — MS Office Suite and relevant hospital software • Bilingual — English and Spanish

General Maintenance Worker — Nashville Maintenance — June 2014 — Present • Inspect equipment and machinery to pinpoint source of problem and recommend solution to property owner, accompanied by an estimate • Repair machines using an array of tools, such as wrenches, drills, saws, hoists, and hammers • Schedule routine maintenance to be done at over 30 properties in the city, including schools and industrial complexes • Assemble new HVAC units to be installed at a building, and install new wiring to be in compliance with state ordinance • Develop schematic designs and blueprints to be distributed to team members that accurately lay out what is required for the job • Maintain a safe working environment by writing a safely manual to be used by all 40 members of the company, and throughout employment never had a single accident • Join metal components together in a piece of equipment with welding equipment and torches

Performing duties including preparing schedules, maintaining simple and complex files, searching and investigating information, processing documents, and other assigned clerical tasks.

• Assigned tasks, supervised and reported fiscal / personnel status to the management • Assumed a lead role in coordinating meetings and events with multiple managers / offices • Collaborated inter-departmental communication & resourcefully met deliverable deadlines and accomplished tasks • Collected cash transmittals from various county departments, issued receipts, made necessary deposits and prepared entries to be recorded into the financial MIS • Competently did support work for the senior managers, performing highly complex administrative functions • Conducted admin related research & maintained expense reports • Coordinated activities across numerous business groups, providing support for program and project management • Determining work priorities and schedules, examined correspondence and supervised employees engaged in obtaining and dispersing information • Efficiently handled multiple priorities and flexibly adapted to changing priorities and demands of management and clients alike • Gathered data relevant to projects for the senior management • Handled and distributed all incoming mail to appropriate departments • Made necessary arrangements for special guests; received guests in the absence of the administration department manager • Maintained high level of confidentiality in a professional manner • Managed extremely heavy scheduling of administrative work • Met and greeted clients and affiliates during on site meetings • Monitored office equipment such as computers, phone systems and electronics and coordinated maintenance issues • Ordered, received, stored and distributed office supplies while accurately maintaining supply - inventory • Arranged briefing materials for meetings, proposals, presentations and calls • Prepared complicated documents and presentations • Processed and reviewed routine paperwork and entered data into the database • Provided support and guidance to newly hired clerical employees and administrative staff • Statistically analyzed information gathered by assistants, preparing charts, graphs & administrative reports • Utilizing arithmetic knowledge, calculated & prepared & coded billings, verifying receipts • With superior interpersonal and customer service skills, handled time - sensitive & stressful situations related tomaintained expense reports • Coordinated activities across numerous business groups, providing support for program and project management • Determining work priorities and schedules, examined correspondence and supervised employees engaged in obtaining and dispersing information • Efficiently handled multiple priorities and flexibly adapted to changing priorities and demands of management and clients alike • Gathered data relevant to projects for the senior management • Handled and distributed all incoming mail to appropriate departments • Made necessary arrangements for special guests; received guests in the absence of the administration department manager • Maintained high level of confidentiality in a professional manner • Managed extremely heavy scheduling of administrative work • Met and greeted clients and affiliates during on site meetings • Monitored office equipment such as computers, phone systems and electronics and coordinated maintenance issues • Ordered, received, stored and distributed office supplies while accurately maintaining supply - inventory • Arranged briefing materials for meetings, proposals, presentations and calls • Prepared complicated documents and presentations • Processed and reviewed routine paperwork and entered data into the database • Provided support and guidance to newly hired clerical employees and administrative staff • Statistically analyzed information gathered by assistants, preparing charts, graphs & administrative reports • Utilizing arithmetic knowledge, calculated & prepared & coded billings, verifying receipts • With superior interpersonal and customer service skills, handled time - sensitive & stressful situations related toMaintained high level of confidentiality in a professional manner • Managed extremely heavy scheduling of administrative work • Met and greeted clients and affiliates during on site meetings • Monitored office equipment such as computers, phone systems and electronics and coordinated maintenance issues • Ordered, received, stored and distributed office supplies while accurately maintaining supply - inventory • Arranged briefing materials for meetings, proposals, presentations and calls • Prepared complicated documents and presentations • Processed and reviewed routine paperwork and entered data into the database • Provided support and guidance to newly hired clerical employees and administrative staff • Statistically analyzed information gathered by assistants, preparing charts, graphs & administrative reports • Utilizing arithmetic knowledge, calculated & prepared & coded billings, verifying receipts • With superior interpersonal and customer service skills, handled time - sensitive & stressful situations related to customers

• Assist the pharmacist in the areas of clerical activities while under the Pharmacist's supervision • Assist pharmacist in health care insurance for non-covered medications • Conducts medication reconciliation • Help in areas such as scheduling and patient reminders through phone calls • Medication histories and health histories can also be documented by technicians, as can chart construction, filing, and the documentation of release forms and health histories • Works on medium to large - sized individual or multiple projects, usually with multiple computer environments where design is very complex • Organize and file records • Contributes to team success • Maintain confidentiality in compliance of Federal HIPPA Regulations • Performs other duties as assigned

• Exceptional mechanical aptitude aimed at controlling and operating complex machinery • Deep technical knowledge of CAD / CAM technology and how it is used for machine operations • Great physical stamina and dexterity to perform repetitive work activities and movements • Well - versed in reading and interpreting blueprints with a view to understand machine schematics and models • Demonstrated ability to learn new machine operations and adjust machine parts to meet specific instructions • Capable of working in a high noise environment • Able to monitor and assess performance of machinery and make needed adjustments • Proven ability to perform quality control analysis by conducting tests and inspections • Exceptional time management skills aimed at ensuring that machine operations are carried out in a time efficient manner • Excellent judgment and decision making skills; ability to consider costs and benefits of optimal machine operations • Critical thinking abilities aimed at identifying alternative solutions to machine operation problems • Complex problem solving skills targeted at evaluating possible machine operational issues • Able to plan, organize and schedule machine operations in sync with production agendas • Track record of prioritizing work activities in accordance to scheduled operating precedence • Skilled at dismantling, repairing and maintaining equipment • Knowledge of operating hand and power tools used in the productiocomplex machinery • Deep technical knowledge of CAD / CAM technology and how it is used for machine operations • Great physical stamina and dexterity to perform repetitive work activities and movements • Well - versed in reading and interpreting blueprints with a view to understand machine schematics and models • Demonstrated ability to learn new machine operations and adjust machine parts to meet specific instructions • Capable of working in a high noise environment • Able to monitor and assess performance of machinery and make needed adjustments • Proven ability to perform quality control analysis by conducting tests and inspections • Exceptional time management skills aimed at ensuring that machine operations are carried out in a time efficient manner • Excellent judgment and decision making skills; ability to consider costs and benefits of optimal machine operations • Critical thinking abilities aimed at identifying alternative solutions to machine operation problems • Complex problem solving skills targeted at evaluating possible machine operational issues • Able to plan, organize and schedule machine operations in sync with production agendas • Track record of prioritizing work activities in accordance to scheduled operating precedence • Skilled at dismantling, repairing and maintaining equipment • Knowledge of operating hand and power tools used in the productioComplex problem solving skills targeted at evaluating possible machine operational issues • Able to plan, organize and schedule machine operations in sync with production agendas • Track record of prioritizing work activities in accordance to scheduled operating precedence • Skilled at dismantling, repairing and maintaining equipment • Knowledge of operating hand and power tools used in the production trade

PROFESSIONAL EXPERIENCE Curtin Core Technology — New Castle, DE Executive Administrative Assistant Mar 2008 — Feb 2013 • Provided administrative support to vice president and other executives • Scheduled and maintained complex calendars • Arrange and coordinated travel plans • Reconciled invoices and expense reports • Assisted with presentations and board meeting • Prepared and maintained budgets • Managed operational details and prepared agendas • Maintained confidential recordsmaintained complex calendars • Arrange and coordinated travel plans • Reconciled invoices and expense reports • Assisted with presentations and board meeting • Prepared and maintained budgets • Managed operational details and prepared agendas • Maintained confidential recordsmaintained budgets • Managed operational details and prepared agendas • Maintained confidential recordsMaintained confidential records and files

The writer uses a reverse chronological outline and shows the progression from simple duties, such as «contacting references, scheduling appointments» to more complex responsibilities, such as «maintained employee records, tax documents, and benefits information.»

Professional Experience SMC Construction (Irvine, CA) 05/2007 — Present Senior Project Superintendent • Supervise and managed subcontractors for a $ 4.2 million parking garage for LA Valley Collage • Perform demolition of the existing parking lot and construction of new 458 parking spaces • Install new lighting and «fire life safety» emergency phone system throughout the parking lot • Construct new storm drain system, Bio-swale, landscaping and new marquee signs • Oversee an $ 18 million construction project for the Ventura County Fire and Sheriff Academy Training Academy (FSTA) • Build single story, metal framed, 47,640 square foot of classroom building • Construct classrooms, fire lab, driving and shooting simulator rooms, library, offices, kitchens, multipurpose rooms, break rooms, and restrooms • Supervise and manage the construction of the Gold LEED Huntington Library • Oversee demolition of existing library in accordance with city regulations • Manage the construction of the $ 28 million Gold LEED Rieber Hall for UCLA • Direct team of more than 120 workers a day for refurbishment of 424 dormitory building • Ensure compliance with Title 24 and the latest code and building regulations • Perform asbestos abatement, installation of HVAC system with new boilers and ductwork, plumbing with Solar panels providing hot water to 24 bathrooms with multiple showers, toilets and sinks, and ADA compliant restrooms • Install electrical system with an emergency generator backup system, 4 traction elevators, windows, and curtain wall system • Completed project on schedule without disrupting the University's use of the 1st floor and exterior • Oversee the $ 5.6 million exterior renovation of the Anaheim Convention Center • Remove exterior walls on 3 sides of the building and install complex new curtain wall system in 20 bays • Maintain job site and public safety allowing use of the convention center during ongoing construction

Import / Export Compliance Management — Duties & Responsibilities Lead through example with consistent work ethic, attitude, and professionalism, while executing various operational, support and administrative functions and ensuring both efficient organizational communications and on - going process enhancements Develop and maintain all trade compliance policies and operations procedures, updating regularly according to regulatory enhancements initiated by the US government and other related agencies Provide continuous assessment of all execution and resource utilization tasks, while furnishing oversight and guidance regarding process efficiency, delivery and receiving requirements and schedule adherence Perform needs - based and situational assessments of policies and procedures to improve operational efficiency, manage and reduce costs, promote both staff and client satisfaction, and ensure adherence to related quality control standards Utilize talent among team members with focused collaboration and the promotion of a performance - based work environment that leverages individual talents for group benefit Prepare complex licenses and agreements in support of all programs, including temporary / permanent export licenses (DSP 5, 6, 61, 73 and 74), foreign employment licenses, technical assistance agreements and amendments, warehouse distribution agreements and other functions Ensure adherence to all Bureau of Tobacco Firearms and Explosives (BATFE) compliance, including submission of permits (ATF 2, 3, 5, 6 and 9), USG and foreign transfers / variances, record - keeping requirements, destructive device movement and shipping requirements Address key client, personnel, and management queries and resolve them in an expedited manner, promoting sustained operational growth through business retention and the leveraging of available resources Oversee critical functions related to technical data transfers and data management, foreign travel and foreign visitor requests Educate, supervise and lead staff in the execution of all related functions, including the execution of audits and briefings Maintain a strong working knowledge of products, services, techniques and relevant tools, while committing to continued advanced technical education with respect to complex concepts and studies as related to position function Act as a liaison between clients, vendors, support staff and other management partners to facilitate informatmaintain all trade compliance policies and operations procedures, updating regularly according to regulatory enhancements initiated by the US government and other related agencies Provide continuous assessment of all execution and resource utilization tasks, while furnishing oversight and guidance regarding process efficiency, delivery and receiving requirements and schedule adherence Perform needs - based and situational assessments of policies and procedures to improve operational efficiency, manage and reduce costs, promote both staff and client satisfaction, and ensure adherence to related quality control standards Utilize talent among team members with focused collaboration and the promotion of a performance - based work environment that leverages individual talents for group benefit Prepare complex licenses and agreements in support of all programs, including temporary / permanent export licenses (DSP 5, 6, 61, 73 and 74), foreign employment licenses, technical assistance agreements and amendments, warehouse distribution agreements and other functions Ensure adherence to all Bureau of Tobacco Firearms and Explosives (BATFE) compliance, including submission of permits (ATF 2, 3, 5, 6 and 9), USG and foreign transfers / variances, record - keeping requirements, destructive device movement and shipping requirements Address key client, personnel, and management queries and resolve them in an expedited manner, promoting sustained operational growth through business retention and the leveraging of available resources Oversee critical functions related to technical data transfers and data management, foreign travel and foreign visitor requests Educate, supervise and lead staff in the execution of all related functions, including the execution of audits and briefings Maintain a strong working knowledge of products, services, techniques and relevant tools, while committing to continued advanced technical education with respect to complex concepts and studies as related to position function Act as a liaison between clients, vendors, support staff and other management partners to facilitate informatMaintain a strong working knowledge of products, services, techniques and relevant tools, while committing to continued advanced technical education with respect to complex concepts and studies as related to position function Act as a liaison between clients, vendors, support staff and other management partners to facilitate information flow

Business Analyst — Duties & Responsibilities Lead through example with consistent work ethic, attitude, and professionalism, performing critical operational, support and administrative analysis functions while ensuring efficient organizational communications and on - going process enhancements Collaborate in all phases of strategic planning with other members of management team, including document and inventory control, data management strategies, sales support, customer relations, issue resolution and industry competition Provide continuous assessment of critical business processes, while furnishing oversight and guidance regarding efficiency and performance optimization considerations Perform needs - based and situational assessments of policies and procedures to improve operational effectiveness, manage and reduce costs, promote both employee and client satisfaction, and ensure adherence to related quality control and profitability standards Utilize talent among team members with focused collaboration and the promotion of a performance - based work environment that leverages individual talents for group benefit Employ support staff to aid in effective administrative operations, report management, scheduling and other relevant functions, delegating important tasks and assignments while providing timely follow - up to ensure task completion Support the effective execution of all financial aspects of business management, while analyzing, synthesizing and presenting important information to executive staff, stakeholders and other relevant parties Address key client, personnel and management queries and resolve them in an expedited manner, promoting sustained operational growth through staff communication and the leveraging of available resources Create and implement performance and efficiency benchmarks while tracking progress versus established industry metrics Maintain a strong working knowledge of products, services, techniques and relevant tools, while committing to continued advanced technical education with respect to complex concepts and studies as related to job Act as a liaison between clients, vendors, support staff, and other management partners to facilitate information flow and drive efficiency

Professional Duties & Responsibilities Served as administrative support specialist ensuring effective and efficient operations Managed complex, high volume telephone systems and in person reception duties Established, authored, marketed, and maintained company websites Responsible for all website copy, graphics, and responses to online inquiries Authored and edited brochures, newsletters, business cards, and sales presentations Oversaw financial records, bookkeeping, and accounts payable / receivable Negotiated contracts with vendors, partners, and clients Scheduled meetings and handled travel arrangements Oversaw mail room operations, office supply orders, and data entry at 60 words per minute Provided excellent customer service ensuring client satisfaction and repeat business Performed additional administrative duties including faxes, photocopying, and filing Conducted all responsibilities in courteous, polite, and positive manner