Sentences with phrase «maintaining vendor files»

Quality - focused accounting professional with over 10 years experience in all aspects of expense payable invoice processing from sorting incoming mail to maintaining vendor files.

• Seeking an Assistant Accountant position with Golden Nugget making the most of skills in preparing invoices and checks, maintaining vendor files, reconciling general ledgers and auditing invoices.

Duties The tasks of accounts payable clerks include compiling and maintaining accounting records; reconciling purchase orders; paying invoices by cash, checks or electronic payment methods; sorting and matching invoices and check requests; preparing and processing accounts payable wire transfers and other payments; preparing accounts analysis; resolving invoice discrepancies; maintaining vendor files; corresponding with vendors about issues or inquiries; producing monthly financial reports; assisting in month - end closing and calculation of salaries and benefits; data encoding of batch pay sheets; and helping in the distribution of paychecks.

Accurately reviewing invoices, matching invoices and checks, establishing payment invoices, processing check requests, maintaining vendor files, and resolving invoice discrepancies.

Not exact matches

Responsible for answering phones, maintaining confidential files, processing invoices, and reconciling vendor statements.

Will be responsible for answering phones, maintaining confidential personnel files, assisting with the preparation of confidential documents, maintaining accurate records, and processing vendor invoices for payments.

Provides support by performs duties including maintaining confidential personnel files, answering phone calls, assisting with preparing labor relations documents, processing vendor invoices, and preparing financial reports.

deCODE's actual results could differ materially from those anticipated in the forward - looking statements as a result of risks and uncertainties, including, without limitation, (1) the impact of the announcement of its bankruptcy filing on deCODE's operations; (2) the ability of deCODE to maintain sufficient debtor - in - possession financing to fund its operations and the expenses of the Chapter 11 proceeding; (3) the ability of deCODE to obtain court approval of its motions in the Chapter 11 proceeding; (4) the outcome and timing of the proposed sale of deCODE's assets, including deCODE's ability to close a transaction with SagaInvestments, LLC or any other purchaser; (5) the uncertainty associated with motions by third parties in the bankruptcy proceeding; (6) deCODE's ability to obtain and maintain normal terms with vendors and service providers and contracts that are critical to its operation; and (7) other risks identified in deCODE's filings with the Securities and Exchange Commission, including, without limitation, the risk factors identified in our most recent Annual Report on Form 10 - K and any updates to those risk factors filed from time to time in our Quarterly Reports on Form 10 - Q or Current Reports on Form 8 - K.

We are a quality service vendor for publishers and self - published authors, who choose to maintain control and upload their eBook files directly to retailers themselves.

As a result you are required to register as a vendor, collect the proper amount of sales tax, timely file tax returns with payment of tax collected, and maintain complete records of transactions».

That's why vendors which maintain open architectures on standardized databases and file systems should be more preferable that those who offer specific functionality under proprietary design.

Responsibilities also include managing the filing system, managing budgets, maintaining supplies and managing vendor contracts and relationships.

Responsibilities include keeping detailed files of client communication; maintaining relationships with vendors for referrals; updating the website, www.SimplyWedEvents.com; and marketing through social media outlets, including Facebook.

Created, updated and maintained conference room bookings, vendor payments, legal files and documents for attorneys, clients and vendors.

Typical duties of an Administrative Professional are handling correspondence, maintaining filing systems, conducting research, ordering office supplies, maintaining databases, collaborating with other departments, maintaining calendars, taking phone calls, making travel arrangements, organizing meetings and other events, liaising with vendors, and providing customer service.

The main work of the medical administrative assistant is scheduling meetings with the doctors, maintaining files and different projects, planning for different medical related activities, negotiating with different vendors for the purchase of goods and services and assisting doctors in preparing final report.

Authored, maintained, and distributed a myriad of financial and production reports including cash flow reports, invoices, purchase orders, contracts, vendor, and job files.

Reviewed and maintained storage files for all vendors, customers, and employee personal information

Responded to customer complaints / inquiries regarding products and services and maintained hundreds of clients» files, invoicing and vendor correspondence

• Initiate office correspondence regarding program support and administrative initiatives • Review incoming correspondence and respond according to the directives of each program • Assemble and organize facts to be used during programs • Coordinate the details of meetings, hearings and briefings by indulging in scheduling and appointments management duties • Prepare travel authorizations, handle office supplies and procurement needs • Manage meeting logs and minutes and ensure that they are properly filed for future references • Provide research and tactical support to program managers by determining norms and handling time and attendance reporting tasks • Serve as a point of contact for vendors and outside parties and route inquires accurately • Maintain knowledge of departmental policies, priorities and program goals • Assist in training program officers by instilling knowledge of program and function procedures

Maintained personal files on repairs, parts on hand, and the ordering of tools, consumables, parts, and other necessities needed for the shop, dealing, daily, with outside vendors and service companies to accomplish the mission of the rendering plant as a whole.

Maintain vendor maintenance file - set up all new vendors for all locations including Corporate

Acted as liaison between business owners and vendors, and maintained confidential employee files, voice mail system, and cash box

Essential job duties seen on an Accounts Payable Administrator resume are checking entries, liaising with vendors, reconciling invoices, updating records, maintaining filing systems, ensuring information confidentiality, and disbursing petty cash.

Processed accounts payable, maintained up - to - date vendor statements to ensure timeliness and completeness, communicated with vendors to resolve questions and concerns on invoices, issued of checks to vendors, ran aging as required to identify current items due for payment Processed accounts receivable, sent information of customer aging summary to stores and collected the payments, maintained accounts receivable Calculated monthly sales, prepared all of federal and provincial sales tax report, and remitted the sales tax to government Prepared financial statement for the monthly end and year - end, processed closing account at the end of period Employment History (continued) Reconciled bank accounts, credit card accounts and other accounts required to reconciled Processed semi-monthly payroll, vacation pay, courted ordered deductions and other benefits, prepared payroll tax report and remitted payroll tax to government Made works compensation report and bill payment Filed sales invoices, purchase bills and all of documents; trained new employees; Communicated with vendors processing RMA (Return material authorization); provided some customer services as well as some office duties.

Highlights Able to provide support to high - level executives while simultaneously managing the office Act as gatekeeper Maintain the schedules of several executives Coordinate meetings, travel plans and appointments Excellent customer service skills Compose and send various documents and correspondent emails for executives Maintain large quantities of client files Research facts provided in documents for accuracy Proficient in Microsoft Office Strong communication skills Experience Executive Assistant 2/1/2011 — Present ABC Company — Augusta, GA Oversee the daily operations of the office while supporting three executives Update client files when needed and keep them filed properly Schedule various appointments, meetings and trips for executives Research information and compile data for various reports, documents and presentations Manage correspondence between clients and vendors Maintain the cleanliness and order of the office

Information Clerk • Handle telephone calls and respond to information asked for • Provide visitors and patients with heads up on their inquiries and problems • Determine nature of visit of persons entering establishment and direct or escort them to their destinations • Provide information regarding health procedures and policies and direct people to the right departments • Direct incoming calls to intended recipients and take message in the absence thereof • Take and record information regarding patients, visitors and other people entering the facility • Assist during admission and discharge procedures • File reports and perform research and information retrieval duties as requested • Handle facility inventory by initiating and maintaining contact with vendors and suppliers • Distribute incoming mail and ensure that outgoing mail is sent out on time • Prepare and send correspondence such as memos and letters

KEY ACHIEVEMENTS • Completed facility maintenance and expansion 3 months earlier than the stipulated time, owing to constant supervision of maintenance staff, vendors and contractors • Played a pivotal role in cutting costs by 25 % by calculating and comparing costs for required goods / services to get highest value for money • Computerized all parish records and updated the filing system, after having maintained all office files manually • Earned a position of trust and respect within the first 6 months and was made to work directly with the Church Council to manage special projects

Highlights Office Management Maverick: provide support to high level executives while simultaneously fulfilling all office management duties Arrange appointments and meetings Generate and maintain the schedules of several executives to ensure their workdays run smoothly Create and send various documents and correspondent emails for executives Compile research data for documents and presentations Collect information and update data for client files Proficient in Microsoft Office Superior communication and customer service skills Experience Executive Assistant 2/1/2011 — Present ABC Company — Augusta, GA Orchestrate all daily activities for the office while providing exceptional support to the two head executives Ensure proper scheduling of various appointments, meetings and trips for executives Utilize sleuthing skills to research information and compile data for various reports, documents and presentations Collaborate with other employees to complete various projects and presentations Conduct correspondence between clients and vendors Supervise the cleaning of the office to ensure order

... office to the field Set up and maintain files Compile and bind investment books Submit payables to the Accounting Department on a timely basis Maintain vendor certificates of insurance files Commaintain files Compile and bind investment books Submit payables to the Accounting Department on a timely basis Maintain vendor certificates of insurance files ComMaintain vendor certificates of insurance files Complete...

Develop and maintain highly organized filing systems for correspondence, vendor information and equipment invoices.

• Created memos and letters according to specified instructions and ensured that they were properly formatted before being handed in • Oversaw inventory of supplies and office equipment and coordinated efforts with requisition staff and vendors to ensure prompt delivery • Maintained files and records by paying special attention to both integrity and confidentiality of both • Managed executives» and managers» calendars to ensure that all appointments are managed effectively

Administrative professionals perform work that includes writing business correspondence, developing and maintaining paper and electronic filing systems, managing individual projects, conducting research online and offline, creating and maintaining databases, scheduling for managers and executives, maintaining calendar systems for individuals and departments, ordering office supplies and maintaining inventories, leasing office equipment, working with vendors, answering and handling telephone calls, creating spreadsheets and reports, planning and coordinating small and large meetings and events, making travel arrangements, and much, much more.

Answer phone calls and assist vendors while providing good customer services, including: reading... Maintain office filing systems (employee, OSHA, payroll, bonus).

Keep customer, vendor, and sales files up to date, maintain awareness of sales spiffs, vendor discounts, and specials.

• Maintained vendor compliance regulation files and contractual documentation in accordance with internal policies and procedures.

• Create confidential correspondence on behalf of executives keeping within the dictum of instructions • Manage calendars, schedule appointments and provide reminders to executives • Procure supplies and materials and maintain effective relationships with vendors and suppliers • Coordinate the details of meetings and special events and arrange for details such as venue and refreshments to be handled • Develop, report on and administer internal employee surveys and data collection initiatives • Screen incoming calls and determine which ones can be forwarded • Handle inquiries on telephone and through emails • Understand specific research needs, perform research and provide executives with filtered data to help them make informed decisions • Strategize the time and content of meetings and conferences with executives • Prepare routine and special reports and take minutes of the meeting • Organize and maintain records and files and make travel arrangements

PROFESSIONAL EXPERIENCE ESTES EXPRESS LINES, Homewood, IL (5/2006 to Present) Accounts Payable Clerk • Charge expenses to accounts by analyzing invoices and expense reports • Receive and verify invoices and requisitions for goods and services • Ascertain that requisitions comply with financial protocols • Prepare invoice batches and enter information from each invoice into the system • Prepare checks and ensure that they are signed by designated signatory • Distribute signed checks and prepare garnishment checks according to payroll reports • Maintain accounts payable reports and spreadsheets • Prepare analysis of accounts and perform filing and record - keeping duties • Handle periodic closings and ensure that all entries are accounted for • Provide support in performing auditing procedures and ensure that any discrepancies are promptly resolved • Ascertain that all vendors and suppliers are paid off on time • Monitor accounts to ensure that payments are updated properly

• Well versed in reviewing databases, understanding relevant information and sharing important data with executives to help them make informed decisions • Successful in establishing and maintaining workable file system solutions • Adept at establishing and maintaining meaningful relationships with workforce, vendors and trade organizations

Job Description: • Assist Property Manager with all resident related / vendor related issues • Maintain a positive relationship with clients, tenants, management team, vendors, and property staff • Respond to all requests via phone, email or in person • Answer all incoming calls and create work order requests • Filing and all front office clerical • Update all Property Handbooks annually and update annual calendars per building.

Northrop Grumman, Kingston, OK, 8/2010 to 5/2012 Operations Assistant • Assisted in the coordination office maintenance programs and projects • Maintained office filing systems, personnel files and bank account records • Assisted in preparing invoices and pay slips for submission to clients • Procured office supplies and equipment and handled tax records • Followed up on communications with clients and vendors • Handled incoming calls and receipt and dissemination of incoming mail

Responsibilities Prepared cash flow analysis, financial reports and maintained budget files including preparing bank deposits and balance sheets Performed general office duties such as filing reports, typing and running computer programs Efficiently maintained students records and business reports with accuracy and in a timely fashion Negotiated with vendors on the cost of goods received and managed inventory levels Implemented computer system to help keep records updated faster and easier

* Orders office and safety supplies and maintain employee files for the... Willing to learn and assist engineers and vendors with drawing look up when document clerk and / or...

• Demonstrated expertise in handling records - keeping and filing duties by accurately compiling, sorting and filing records • Special talent for communicating effectively with customers by focusing on their needs and ensuring that they are met constantly • Proficient in operating office equipment such as photocopiers, scanners, fax machines and voice mail systems • Adept at handling supplies inventory by creating and maintaining liaison with vendors, suppliers and procurements managers

• Answer telephones and greet visitors and respond to their inquiries • Handle employee schedules by ensuring that appropriate appointments are set up and followed up on • Route telephone calls to appropriate personnel and take messages • Maintain office files and update electronic filing systems • Open, sort and route incoming mail and reply to letters received for company information • Compile, copy, sort and file records and prepare and processes documents • Perform research work and document findings to show to executives • Assist in preparing presentations for meetings and conferences • Perform data entry duties by maintaining data security and confidentiality • Operate office machinery such as printers, scanners and copiers to fill requests • Make travel arrangements for office employees and keep them abreast of travelling developments • Handle inventory of supplies and maintain contact with vendors and suppliers to ensure timely deMaintain office files and update electronic filing systems • Open, sort and route incoming mail and reply to letters received for company information • Compile, copy, sort and file records and prepare and processes documents • Perform research work and document findings to show to executives • Assist in preparing presentations for meetings and conferences • Perform data entry duties by maintaining data security and confidentiality • Operate office machinery such as printers, scanners and copiers to fill requests • Make travel arrangements for office employees and keep them abreast of travelling developments • Handle inventory of supplies and maintain contact with vendors and suppliers to ensure timely demaintain contact with vendors and suppliers to ensure timely deliveries

• Track record of creating office correspondence such as letter, memos and reports according to professional protocols • Skilled in handling incoming calls for information and providing concise info by remaining within company protocol limitations • Competent in maintaining records and filing systems according to set procedures • Known for maintaining the confidentiality of all information • Proficient in liaising with vendors and suppliers to ensure accurate and timely delivery of office equipment and supplies • Deep insight into operating and maintaining office equipment such as copiers, fax machines and scanners • Effectively able to work with technology to ensure smooth office practices and procedures • Demonstrated ability to perform scheduling and follow up duties • Well - versed in providing support to different departments with their projects, including marketing, sales and procurement • Able to arrange travel and accommodation for executives based on their specific requirements • Unmatched ability to take and type minutes of the meeting while maintaining accuracy and essence of each agenda • Competent at communicating verbally and in writing to answer queries or provide information in an accurate and professional manner • Efficiently coordinates the flow of information both internally and externally to ensure smooth work processes

Sets up and maintains general office files, including accounting files, job files, vendor files, and other files related to the company's business.

As an office assistant in an academic capacity, I have provided admission support to students, handled record - keeping and filing systems, created and maintained professional relationships with vendors and suppliers, created correspondence such as memos, letters and official notices, and provided examination assistance to teachers.

Aqua America, Henderson, NV 2014 — Present Administrative Aide • Plan and organize the company's key administrative duties by providing support to various departments • Prepare forms and reports in sync with departmental policies • Oversee expense budgets and ensure that all expenditure remains within the set budget parameters • Track all record keeping and job progress • Coordinate processing of all departmental invoices and ensure that they are submitted to the accounts department on time • Generate purchase orders and invoices using pre-specified systems • Prepare monthly compliance reports such as DMRs and ensure that they are submitted for approval on time • Organize and maintain department files, plans, and records • Interface with customers and vendors and resolve issues and respond to requests • Prepare correspondence and handle incoming and outgoing mail

Drafted meeting agendas, supplied advance materials and executed follow - up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in - person requests for information.Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point of contact for all outside vendors needing to gain access to the building.Wrote reports and correspondence from dictation and handwritten notes.Maintained an up - to - date department organizational chart.Dispersed incoming mail to correct recipients throughout the office.Made copies, sent faxes and handled all incoming and outgoing correspondence.Organized files, developed spreadsheets, faxed reports and scanned documents.Managed the day - to - day calendar for the company's senior director.Received and screened a high volume of internal and external communications, including email and mail.