Not exact matches
In addition to basic
office functions, the administrative assistant and executive secretary are also responsible for writing or preparing reports,
organizing and scheduling meetings, reviewing incoming messages to determine their significance, preparing agendas for board meetings, making travel arrangements, compiling meeting
minutes, conducting research, preparing correspondence, and supervising and training junior level
office staff.
Common duties of an
Office Administrator include implementing office procedures, supervising junior staff, handling correspondence, maintaining filing systems, typing, taking phone calls, taking minutes, making travel arrangements, organizing meetings and events, doing paperwork, photocopying documents, and collaborating with other depart
Office Administrator include implementing
office procedures, supervising junior staff, handling correspondence, maintaining filing systems, typing, taking phone calls, taking minutes, making travel arrangements, organizing meetings and events, doing paperwork, photocopying documents, and collaborating with other depart
office procedures, supervising junior staff, handling correspondence, maintaining filing systems, typing, taking phone calls, taking
minutes, making travel arrangements,
organizing meetings and events, doing paperwork, photocopying documents, and collaborating with other departments.
• Initiate
office correspondence regarding program support and administrative initiatives • Review incoming correspondence and respond according to the directives of each program • Assemble and
organize facts to be used during programs • Coordinate the details of meetings, hearings and briefings by indulging in scheduling and appointments management duties • Prepare travel authorizations, handle
office supplies and procurement needs • Manage meeting logs and
minutes and ensure that they are properly filed for future references • Provide research and tactical support to program managers by determining norms and handling time and attendance reporting tasks • Serve as a point of contact for vendors and outside parties and route inquires accurately • Maintain knowledge of departmental policies, priorities and program goals • Assist in training program officers by instilling knowledge of program and function procedures
Answer and direct phone calls
Organize and schedule appointments Plan meetings and take details
minutes Write and distribute email, correspondence, memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain
office policies and procedures Order
office supplies and research new deals and suppliers Maintain contact list Book travel arrangements Submit and reconcile expense reports Provide general support to visitors and act as a point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Other duties as assigned Job Requirements Qualifications for the Administrative Assistant Position:
Responsibilities for Administrative Assistant: • Answer and direct phone calls •
Organize and schedule appointments • Plan meetings and take detailed
minutes • Write and distribute email, correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Update and maintain
office policies and procedures • Order
office supplies and research new deals and suppliers • Maintain contact lists • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Act as the point of contact for internal and external clients • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Office Intern ANG Law Firm, San Diego, CA Jan 2017 — May 2017 • Maintain correspondence with clients and draft the letters to be sent • Assist in data management, storage, and retrieval • Maintain the office in an organized, neat and clean condition • Attend phone calls and direct them to the appropriate office • Take meeting minutes • Make necessary bookings and travel arrangements for the company's national and international confe
Office Intern ANG Law Firm, San Diego, CA Jan 2017 — May 2017 • Maintain correspondence with clients and draft the letters to be sent • Assist in data management, storage, and retrieval • Maintain the
office in an organized, neat and clean condition • Attend phone calls and direct them to the appropriate office • Take meeting minutes • Make necessary bookings and travel arrangements for the company's national and international confe
office in an
organized, neat and clean condition • Attend phone calls and direct them to the appropriate
office • Take meeting minutes • Make necessary bookings and travel arrangements for the company's national and international confe
office • Take meeting
minutes • Make necessary bookings and travel arrangements for the company's national and international conferences
• Experienced in letter composing, memorandum writing and
minutes taking • Adept at making track expense reporting and making travel and lodging arrangements • Demonstrated ability to handle confidential information and maintain files in
organized manner • Proven success in maintaining the executive's meeting calendar and sending appointment reminders as and when needed • Well versed in anticipating the changing
office needs and proactively dealing with the same
• Develop and implement departmental administrative procedures • Manage calendars and schedules •
Organize meetings and seminars and handle material acquisition duties • Ensure that university executives are appropriately prepared for meetings and conferences • Provide needed administrative support to student services • Plan the various logistics of university events such as budgets, speakers, promotions and communications) • Provide administrative support to HR by assisting with interviews and providing needed information • Provide administrative support to accounting department by preparing forecasts and reconciling budgets • Write and coordinate grant applications • Draft correspondence and prepare presentations • Take and record minutes of meetings • Prepare notices, memos and university agendas • Research information and record research summaries for university staff • Assist in designing and implementing university policies and procedures • Coordinate university affairs and events • Serve as a liaison to faculty, staff and alumni • Open, review and distribute incoming mail • Plan and arrange conferences and communicate arrangements to appropriate individuals • Supervise, monitor and coordinate activities of administrative staff • Take dictation from staff and faculty to prepare manuscripts and correspondence • Proofread and correct documents • Entertain visitors in the absence of supervisors • Maintain inventory of office supplies and equipment • Order supplies and manage paperwork necessary for purchasing • Design office filing systems and handle office records • Compile information provided by staff and faculty and organize it in the form of reports • Resolve routine conflicts • Follow up and track work flow and provide needed support to various projects • Train subordinates and assign appropriate work duties • Answer, screen and route incomi
Organize meetings and seminars and handle material acquisition duties • Ensure that university executives are appropriately prepared for meetings and conferences • Provide needed administrative support to student services • Plan the various logistics of university events such as budgets, speakers, promotions and communications) • Provide administrative support to HR by assisting with interviews and providing needed information • Provide administrative support to accounting department by preparing forecasts and reconciling budgets • Write and coordinate grant applications • Draft correspondence and prepare presentations • Take and record
minutes of meetings • Prepare notices, memos and university agendas • Research information and record research summaries for university staff • Assist in designing and implementing university policies and procedures • Coordinate university affairs and events • Serve as a liaison to faculty, staff and alumni • Open, review and distribute incoming mail • Plan and arrange conferences and communicate arrangements to appropriate individuals • Supervise, monitor and coordinate activities of administrative staff • Take dictation from staff and faculty to prepare manuscripts and correspondence • Proofread and correct documents • Entertain visitors in the absence of supervisors • Maintain inventory of
office supplies and equipment • Order supplies and manage paperwork necessary for purchasing • Design
office filing systems and handle
office records • Compile information provided by staff and faculty and
organize it in the form of reports • Resolve routine conflicts • Follow up and track work flow and provide needed support to various projects • Train subordinates and assign appropriate work duties • Answer, screen and route incomi
organize it in the form of reports • Resolve routine conflicts • Follow up and track work flow and provide needed support to various projects • Train subordinates and assign appropriate work duties • Answer, screen and route incoming calls