Handling incoming and
outgoing correspondence of the organization in the form of letters, mails, and telephone calls
Not exact matches
We have a great deal
of correspondence in the Clyfford Still Archives that suggest Still was
outgoing and had many great friendships.
The
outgoing editor
of the Spectator, Matthew D'Ancona, took up this cause, with a series
of emails pressing me to accept (all the
correspondence is on my website (5,6)-RRB-.
More efficient
outgoing correspondence Many
of our clients are corporations that have gone paperless and requested that we stop sending them paper
correspondence.
55D 7.6 Suspension
of services Each Member State reserves the right to suspend the international telecommunication service, either generally or only for certain relations and / or for certain kinds
of correspondence,
outgoing, incoming or in transit, provided that it immediately notifies such action to each
of the other Member States through the Secretary - General.
Review
correspondence addressed to the Director
of Labor Relations; prepare
outgoing correspondence, letters, and memos for the Department
of Labor Relations.
Part - time candidate will handle data entry
of medical benefits, take care
of daily custom & system
outgoing correspondence, and copy various documents.
• Increased the efficiency
of front desk staff members by providing them with required training and supervision • Implemented and trained staff members in the use
of a complex PABX system, making call handling easier to manage • Handled
correspondence and incoming and
outgoing mail by following set company procedures • Took and relayed messages over the phone and in person and ensured that any emergent messages are delivered promptly • Ascertained the overall cleanliness and maintenance
of the office, especially front desk and waiting areas
Information Clerk • Handle telephone calls and respond to information asked for • Provide visitors and patients with heads up on their inquiries and problems • Determine nature
of visit
of persons entering establishment and direct or escort them to their destinations • Provide information regarding health procedures and policies and direct people to the right departments • Direct incoming calls to intended recipients and take message in the absence thereof • Take and record information regarding patients, visitors and other people entering the facility • Assist during admission and discharge procedures • File reports and perform research and information retrieval duties as requested • Handle facility inventory by initiating and maintaining contact with vendors and suppliers • Distribute incoming mail and ensure that
outgoing mail is sent out on time • Prepare and send
correspondence such as memos and letters
• Handle incoming and
outgoing correspondence • Ensure that telephonic and in - person inquiries are dealt with in a time efficient manner • Take, type and file minutes
of meetings • Prepare and distribute work agendas • Assist in recording and managing budgets and expenditures • Receive visitors and escort them to the department or person they need to see • Ensure adequate supply
of stationary and order any supplied which are out
of stock • Handle and maintain office filing systems • Perform research activities based on guidelines provided by the concerned department • Create research reports and give presentation on research activities • Photocopy and circulate important documents • Facilitated communication between departments
Review letters and
outgoing correspondence, perform a second level review
of claims, assist teams and review letters.
Created all travel arrangements for attorneys, and oversaw all business office initiatives and accounting functions, and payroll for Circle L Cattle Company, L.P., and Love Partnership Interests L.P. that were owned by Love & Associates, P.C. Reviewed, screened and distributed incoming and
outgoing mail, and ensured timely responses to a variety
of correspondence.
I have a demonstrated track record
of scheduling meetings, taking minutes
of meetings, handling incoming and
outgoing phone calls, maintaining documents and information, taking dictations, preparing
correspondences and making travel arrangements when necessary.
Administrative Coordinator: - Delivers incoming faxes, mail and / or packages to the appropriate person upon receipt and processes
outgoing mail daily - Organizes and coordinates meetings, conferences and travel arrangements as needed - Prepare and modify documents including
correspondence, reports, drafts, memos and emails - Performs clerical duties such as typing, filing, and proofreading as required - Maintains and retrieves electronic and hard copy documents as needed - Word Processing - Ordering Supplies from Office Depot - Maintains office inventory and places supply orders when needed - Oversees the cleanliness
of the office and reports any issues or repairs needed to management - When appropriate, aids in resolving customer concerns and issues and works closely with co-workers to ensure the highest level
of customer service and satisfaction is achieved - Promotes effective and efficient utilization
of office resources and supplies - Supports staff in assigned project based work We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.
• Prepared cases by determining priority
of cases and translation
of legal documents • Filed and maintained important information and vital records in a confidential manner • Prepared affidavits and case
correspondence according to provided instructions and within the parameters
of legal jargon • Calculated charges for filing fees and processed payments by following specified accounting procedures • Received and distributed mail to intended recipients and arranged for
outgoing mail to be delivered to couriers • Processed cases by assigning docket numbers, issuing summons and warrants and filing probation reports
RELATED EXPERIENCE December 2008 — Present Acme Inc. — Los Angeles, CA Staff Assistant • Manage inventory and filing • Take phone calls, responding to queries and resolving customer problems where appropriate • Handle tasks
of stenographer • Oversee incoming and
outgoing correspondence • Compile reports and taking minutes
of the meeting
• Recorded all claims in the database after verifying accuracy
of the data • Generated daily reports for the management • Communicated with adjusters in order to ensure smooth claims support • Documented claims information so that customers can benefit from smooth customer services • Worked on reassigned claims as and when necessary • Managed general office tasks including; maintaining supplies for staff, looking through incoming mail, preparing
outgoing correspondence and answer customer phone calls
CG HEADQUARTERS, Stockton, CA 5/2013 to Present Accounting Coordinator • Facilitate communication channels between company, clients, suppliers and lenders • Ascertain that all incoming and
outgoing invoices are accounted for and any changes to accounts are legitimate • Provide guidance in maintaining accounts payable records and updating databases • Collect and organize financial information and organize it for tax and audit purposes • Apply standard controls when transferring data between two mediums • Duplicate files for security purposes, make adjustment entries and authorize invoices that are non-standard in nature • Prepare accounting reports and ensure that they are reconciled • Anticipate petty cash needs
of each department and ensure a proper cash flow • Analyze accounts to ensure their accuracy and compile statistical reports • Prepare
correspondence to communicate with various internal and external agencies
6/2013 to Present Hellen Keller Elementary School, Portland, OR School Secretary • Welcome and interact visitors to the school and provide them with information • Provide visitors with information on admission policies and procedures • Hand out admission forms and assist students in filling them out • Prepare
correspondence to be sent to parents, vendors or government agencies • Sort and distribute incoming mail and ensure that
outgoing mail is sent out on time • Assist in orienting students and new employees with campus life • Attend meetings and prepare accurate minutes
of the meeting • Handle bookkeeping and records management duties • Assist during emergency drills and provide input during actual emergencies • Coordinate a variety
of programs for students and teachers by providing administrative support • Monitor students referred for illnesses or misconduct to ensure their safety and welfare
Summary
of Responsibilities Ensure the daily operation
of the office, including coordination and supervision
of cleaning, plant care, and other maintenance services Order general office supplies, stationary and office equipment Organize any issues related to representation, orienting guests, ordering supplies for presentations, catering Assist in liaison with the landlord
of office building, with service providers Assist in liaison with external IT service provider, handle lower level IT issues in the office (printer, webcam etc.), coordinate with the IT team in Budapest Handle incoming and
outgoing mails, liaise with Fedex / UPS / USPS Assist in coordination and preparation for meetings and conference calls, including arrangement
of logistics, meeting space, communications and catering Assist in arranging and confirming local, domestic and complex international travel for team members and ensuring effective use
of time and resources Assist the HR team with new employee work station set up Assist, order, prepare marketing
correspondence Prepare and submit expense reports Maintain filing structure for both hard copy and electronic files Qualifications Bachelor's or Master's degree Minimum
of 3 years
of experience Computer proficiency with MS Office, heavy Outlook knowledge Driver's license Key competencies Strong organizational, project and time management skills; detail - oriented Strong sense
of urgency and efficiency in completing work Ability to take self - initiative and be proactive Ability to recognize and appropriately handle highly sensitive and confidential material and information Ability to multi-task and prioritize workload Excellent verbal and written communication skills Team player Ability to work with minimum
of supervision Flexible and open to changing priorities We are an Equal Opportunity Employer.
Aqua America, Henderson, NV 2014 — Present Administrative Aide • Plan and organize the company's key administrative duties by providing support to various departments • Prepare forms and reports in sync with departmental policies • Oversee expense budgets and ensure that all expenditure remains within the set budget parameters • Track all record keeping and job progress • Coordinate processing
of all departmental invoices and ensure that they are submitted to the accounts department on time • Generate purchase orders and invoices using pre-specified systems • Prepare monthly compliance reports such as DMRs and ensure that they are submitted for approval on time • Organize and maintain department files, plans, and records • Interface with customers and vendors and resolve issues and respond to requests • Prepare
correspondence and handle incoming and
outgoing mail
Drafted meeting agendas, supplied advance materials and executed follow - up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in - person requests for information.Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point
of contact for all outside vendors needing to gain access to the building.Wrote reports and
correspondence from dictation and handwritten notes.Maintained an up - to - date department organizational chart.Dispersed incoming mail to correct recipients throughout the office.Made copies, sent faxes and handled all incoming and
outgoing correspondence.Organized files, developed spreadsheets, faxed reports and scanned documents.Managed the day - to - day calendar for the company's senior director.Received and screened a high volume
of internal and external communications, including email and mail.
Executive Assistant provide presidents, CEO's and other executive for the company the responsibility
of scheduling meetings, taking in calls, making
outgoing calls, travel arrangements, preparing reports, answer
correspondence, organizing staff meetings and accommodating requests
of the executive.
Organization Ability: Management
of filing system, tracking
of incoming and
outgoing correspondence and coordination
of flow
of paperwork around the office.
Perform a variety
of general office support duties; make copies; maintain calendar
of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, times stamping, logging, and distributing incoming and
outgoing correspondence and packages; order office supplies.
Architect
of the Capitol APR 2010 to Present Administrative Support Assistant 100 Constitution Avenue, NE, Washington, DC 20540 Hours / week: 40 Supervisor: Wayne Kehoe Starting Salary: $ X, XXX.XX / month Supervisor may be contacted Ending Salary: $ 3,634.66 / month Telephone: 202-593-1774 Provides a variety
of administrative, clerical and technical support to facilitate operations in the Capitol Visitor Center (CVC), Volunteer Program, and primary point
of contact for all incoming and
outgoing mail and
correspondence for the Volunteer Program Coordinator.
Greeted visitors in a professional manner, monitored and transferred telephone calls, and other electronic communications for the Office
of the Chief, and received and reviewed all
outgoing correspondence for the division.
Provide event coordination experience for a wide variety
of office functions, workshops and conferences, and manage incoming /
outgoing correspondence for all local and nationwide organizations.
Managed the receptionist area, including greeting visitors and responding to telephone and in - person requests for information.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point
of contact for all outside vendors needing to gain access to the building.Planned meetings and prepared conference rooms.Wrote reports and
correspondence from dictation and handwritten notes.Made copies, sent faxes and handled all incoming and
outgoing correspondence.Facilitated working relationships with co-tenants and building management.Organized files, developed spreadsheets, faxed reports and scanned documents.Received and distributed faxes and mail in a timely manner.Received and screened a high volume
of internal and external communications, including email and mail.Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.Managed daily office operations and maintenance
of equipment.
Professional Experience Marquess & Associates Staffing Services (Pearland, TX) 2008 — Present Secretary / Receptionist • Served as first point
of client contact in a professional and courteous manner • Managed all incoming and
outgoing company
correspondence • Oversaw office inventory and ordered replacement supplies as needed • Provided excellent service to partnering companies and clients
Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point
of contact for all outside vendors needing to gain access to the building.Facilitated working relationships with co-tenants and building management.Made copies, sent faxes and handled all incoming and
outgoing correspondence.Created weekly and monthly reports and presentations.Organized files, developed spreadsheets, faxed reports and scanned documents.Properly routed agreements, contracts and invoices through the signature process.Managed the day - to - day calendar for the company's senior director.Received and screened a high volume
of internal and external communications, including email and mail.Managed daily office operations and maintenance
of equipment.Maintained detailed administrative and procedural processes to improve accuracy and efficiency.Coordinated meetings with other department managers and served as main liaison between sales and field staff.Scheduled and confirmed appointments for entire management team.Provided support for CEO and sales team in managing operation work flow.Successfully established effective systems for record retention by creating database for daily
correspondence tracking.Developed more efficient filing systems and customer database protocols.Qualified competitive subcontractor bids prior to execution
of contracts.Submitted all project closeout documents in accordance with the contract.Assigned projects and tasks to employees based on their competencies and specialties.Accurately provided status information on project progress to the project management.Monitored the safety
of all construction activities, making on - site personnel safety the top priority.Acted as the liaison with company safety representatives to promote awareness and understanding
of safety protocols.Increased the employee base by 50 % to meet changing staffing needs.Advised managers on organizational policy matters and recommend needed changes.Conducted new employee orientation to foster positive attitude toward organizational objectives.Directed personnel, training and labor relations activities.Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work - related problems.
Planned meetings and prepared conference rooms.Wrote reports and
correspondence from dictation and handwritten notes.Made copies, sent faxes and handled all incoming and
outgoing correspondence.Received and distributed faxes and mail in a timely manner.Received and screened a high volume
of internal and external communications, including email and mail.