Sentences with phrase «prepare outgoing correspondence»

Temporary administrative assistant will delivery clerical support to management, update & manage databases with customer data and orders, and prepare outgoing correspondence.

Review correspondence addressed to the Director of Labor Relations; prepare outgoing correspondence, letters, and memos for the Department of Labor Relations.

• Recorded all claims in the database after verifying accuracy of the data • Generated daily reports for the management • Communicated with adjusters in order to ensure smooth claims support • Documented claims information so that customers can benefit from smooth customer services • Worked on reassigned claims as and when necessary • Managed general office tasks including; maintaining supplies for staff, looking through incoming mail, preparing outgoing correspondence and answer customer phone calls

Not exact matches

Entered warranty information, correspondence, bookkeeping, cash handling and client checkout, balanced the cash register, prepared store deposits and took them to the bank, handled incoming and outgoing mail, and ordered office and warehouse supplies.

Reviewed incoming and outgoing correspondence and prepared correspondence that addressed clerical and administrative issues.

Information Clerk • Handle telephone calls and respond to information asked for • Provide visitors and patients with heads up on their inquiries and problems • Determine nature of visit of persons entering establishment and direct or escort them to their destinations • Provide information regarding health procedures and policies and direct people to the right departments • Direct incoming calls to intended recipients and take message in the absence thereof • Take and record information regarding patients, visitors and other people entering the facility • Assist during admission and discharge procedures • File reports and perform research and information retrieval duties as requested • Handle facility inventory by initiating and maintaining contact with vendors and suppliers • Distribute incoming mail and ensure that outgoing mail is sent out on time • Prepare and send correspondence such as memos and letters

• Handle incoming and outgoing correspondence • Ensure that telephonic and in - person inquiries are dealt with in a time efficient manner • Take, type and file minutes of meetings • Prepare and distribute work agendas • Assist in recording and managing budgets and expenditures • Receive visitors and escort them to the department or person they need to see • Ensure adequate supply of stationary and order any supplied which are out of stock • Handle and maintain office filing systems • Perform research activities based on guidelines provided by the concerned department • Create research reports and give presentation on research activities • Photocopy and circulate important documents • Facilitated communication between departments

Medical Secretary Glazier Healthcare — Ocean View, DE 2014 — 2016 • Maintained medical charts as and when required • Prepared correspondence • Managed incoming and outgoing mail • Took and recorded patients» vital signs • Compiled the documents for billing procedures

Part - time opportunity handling incoming and outgoing electronic communications, responding to complex inquiries, preparing complex correspondence and documents, providing support to operations, and handling calendar management.

Responsibilities - * Greeting arriving patients * Answering phones, screening calls and taking messages * Handling incoming and outgoing mail * Preparing electronic and written correspondence

Prepare and proofread outgoing correspondence.

I have a demonstrated track record of scheduling meetings, taking minutes of meetings, handling incoming and outgoing phone calls, maintaining documents and information, taking dictations, preparing correspondences and making travel arrangements when necessary.

• Accurately gathered documents, regulations, publications, correspondence and reports in a timely manner to prepare outgoing documents for unit, commander and organization, ensuring documents were proofed and editing as appropriate.

Administrative Coordinator: - Delivers incoming faxes, mail and / or packages to the appropriate person upon receipt and processes outgoing mail daily - Organizes and coordinates meetings, conferences and travel arrangements as needed - Prepare and modify documents including correspondence, reports, drafts, memos and emails - Performs clerical duties such as typing, filing, and proofreading as required - Maintains and retrieves electronic and hard copy documents as needed - Word Processing - Ordering Supplies from Office Depot - Maintains office inventory and places supply orders when needed - Oversees the cleanliness of the office and reports any issues or repairs needed to management - When appropriate, aids in resolving customer concerns and issues and works closely with co-workers to ensure the highest level of customer service and satisfaction is achieved - Promotes effective and efficient utilization of office resources and supplies - Supports staff in assigned project based work We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

• Prepared cases by determining priority of cases and translation of legal documents • Filed and maintained important information and vital records in a confidential manner • Prepared affidavits and case correspondence according to provided instructions and within the parameters of legal jargon • Calculated charges for filing fees and processed payments by following specified accounting procedures • Received and distributed mail to intended recipients and arranged for outgoing mail to be delivered to couriers • Processed cases by assigning docket numbers, issuing summons and warrants and filing probation reports

CG HEADQUARTERS, Stockton, CA 5/2013 to Present Accounting Coordinator • Facilitate communication channels between company, clients, suppliers and lenders • Ascertain that all incoming and outgoing invoices are accounted for and any changes to accounts are legitimate • Provide guidance in maintaining accounts payable records and updating databases • Collect and organize financial information and organize it for tax and audit purposes • Apply standard controls when transferring data between two mediums • Duplicate files for security purposes, make adjustment entries and authorize invoices that are non-standard in nature • Prepare accounting reports and ensure that they are reconciled • Anticipate petty cash needs of each department and ensure a proper cash flow • Analyze accounts to ensure their accuracy and compile statistical reports • Prepare correspondence to communicate with various internal and external agencies

6/2013 to Present Hellen Keller Elementary School, Portland, OR School Secretary • Welcome and interact visitors to the school and provide them with information • Provide visitors with information on admission policies and procedures • Hand out admission forms and assist students in filling them out • Prepare correspondence to be sent to parents, vendors or government agencies • Sort and distribute incoming mail and ensure that outgoing mail is sent out on time • Assist in orienting students and new employees with campus life • Attend meetings and prepare accurate minutes of the meeting • Handle bookkeeping and records management duties • Assist during emergency drills and provide input during actual emergencies • Coordinate a variety of programs for students and teachers by providing administrative support • Monitor students referred for illnesses or misconduct to ensure their safety and Prepare correspondence to be sent to parents, vendors or government agencies • Sort and distribute incoming mail and ensure that outgoing mail is sent out on time • Assist in orienting students and new employees with campus life • Attend meetings and prepare accurate minutes of the meeting • Handle bookkeeping and records management duties • Assist during emergency drills and provide input during actual emergencies • Coordinate a variety of programs for students and teachers by providing administrative support • Monitor students referred for illnesses or misconduct to ensure their safety and prepare accurate minutes of the meeting • Handle bookkeeping and records management duties • Assist during emergency drills and provide input during actual emergencies • Coordinate a variety of programs for students and teachers by providing administrative support • Monitor students referred for illnesses or misconduct to ensure their safety and welfare

Summary of Responsibilities Ensure the daily operation of the office, including coordination and supervision of cleaning, plant care, and other maintenance services Order general office supplies, stationary and office equipment Organize any issues related to representation, orienting guests, ordering supplies for presentations, catering Assist in liaison with the landlord of office building, with service providers Assist in liaison with external IT service provider, handle lower level IT issues in the office (printer, webcam etc.), coordinate with the IT team in Budapest Handle incoming and outgoing mails, liaise with Fedex / UPS / USPS Assist in coordination and preparation for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering Assist in arranging and confirming local, domestic and complex international travel for team members and ensuring effective use of time and resources Assist the HR team with new employee work station set up Assist, order, prepare marketing correspondence Prepare and submit expense reports Maintain filing structure for both hard copy and electronic files Qualifications Bachelor's or Master's degree Minimum of 3 years of experience Computer proficiency with MS Office, heavy Outlook knowledge Driver's license Key competencies Strong organizational, project and time management skills; detail - oriented Strong sense of urgency and efficiency in completing work Ability to take self - initiative and be proactive Ability to recognize and appropriately handle highly sensitive and confidential material and information Ability to multi-task and prioritize workload Excellent verbal and written communication skills Team player Ability to work with minimum of supervision Flexible and open to changing priorities We are an Equal Opportunity Emprepare marketing correspondence Prepare and submit expense reports Maintain filing structure for both hard copy and electronic files Qualifications Bachelor's or Master's degree Minimum of 3 years of experience Computer proficiency with MS Office, heavy Outlook knowledge Driver's license Key competencies Strong organizational, project and time management skills; detail - oriented Strong sense of urgency and efficiency in completing work Ability to take self - initiative and be proactive Ability to recognize and appropriately handle highly sensitive and confidential material and information Ability to multi-task and prioritize workload Excellent verbal and written communication skills Team player Ability to work with minimum of supervision Flexible and open to changing priorities We are an Equal Opportunity EmPrepare and submit expense reports Maintain filing structure for both hard copy and electronic files Qualifications Bachelor's or Master's degree Minimum of 3 years of experience Computer proficiency with MS Office, heavy Outlook knowledge Driver's license Key competencies Strong organizational, project and time management skills; detail - oriented Strong sense of urgency and efficiency in completing work Ability to take self - initiative and be proactive Ability to recognize and appropriately handle highly sensitive and confidential material and information Ability to multi-task and prioritize workload Excellent verbal and written communication skills Team player Ability to work with minimum of supervision Flexible and open to changing priorities We are an Equal Opportunity Employer.

Aqua America, Henderson, NV 2014 — Present Administrative Aide • Plan and organize the company's key administrative duties by providing support to various departments • Prepare forms and reports in sync with departmental policies • Oversee expense budgets and ensure that all expenditure remains within the set budget parameters • Track all record keeping and job progress • Coordinate processing of all departmental invoices and ensure that they are submitted to the accounts department on time • Generate purchase orders and invoices using pre-specified systems • Prepare monthly compliance reports such as DMRs and ensure that they are submitted for approval on time • Organize and maintain department files, plans, and records • Interface with customers and vendors and resolve issues and respond to requests • Prepare correspondence and handle incoming and outgoing mail

Executive Assistant provide presidents, CEO's and other executive for the company the responsibility of scheduling meetings, taking in calls, making outgoing calls, travel arrangements, preparing reports, answer correspondence, organizing staff meetings and accommodating requests of the executive.

Managed the receptionist area, including greeting visitors and responding to telephone and in - person requests for information.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point of contact for all outside vendors needing to gain access to the building.Planned meetings and prepared conference rooms.Wrote reports and correspondence from dictation and handwritten notes.Made copies, sent faxes and handled all incoming and outgoing correspondence.Facilitated working relationships with co-tenants and building management.Organized files, developed spreadsheets, faxed reports and scanned documents.Received and distributed faxes and mail in a timely manner.Received and screened a high volume of internal and external communications, including email and mail.Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.Managed daily office operations and maintenance of equipment.

Planned meetings and prepared conference rooms.Wrote reports and correspondence from dictation and handwritten notes.Made copies, sent faxes and handled all incoming and outgoing correspondence.Received and distributed faxes and mail in a timely manner.Received and screened a high volume of internal and external communications, including email and mail.