Sentences with phrase «preparing vendor invoices»

Essential responsibilities of a Trade Show Coordinator are selecting trade show space, liaising with service providers, tracking expenses, updating records, implementing marketing strategies, preparing vendor invoices, and making sure trade show materials arrive in time.

Prepares vendors invoices, and other documents for payment, verifies the amounts shown on documents, with the original obligation document.

Prepared vendor invoices and processed incoming payments.

Not exact matches

During a growth cycle it's normal to see higher vendor invoices, but companies typically haven't set aside cash and prepared for it.

Provides support by performs duties including maintaining confidential personnel files, answering phone calls, assisting with preparing labor relations documents, processing vendor invoices, and preparing financial reports.

Of the 25 claims totaling about $ 145,600 state auditors selected to examine, it found nearly $ 33,500 issued in six claims were «prepared after the invoice was received from the vendor.»

Approved vendor invoices, and prepared RW in Pegasus for vendor payments.

Accounts Payable Team Leaders provide support to financial teams and complete the following duties: reviewing transactions, preparing invoices, liaising between customers and vendors, handling wire transfers, overseeing purchase orders, preparing monthly accrual, processing foreign freight bills, and providing support to customer service departments.

The Payroll / Accounting Clerk is responsible for assisting with the full - life cycle payroll processing including preparing and distributing payroll and assisting AP / AR in timely payments of vendor invoices and expense vouchers and follow up - inquiries...

Resolve shipping and invoice problems with respective vendors, and prepare shipping documents.

Duties The tasks of accounts payable clerks include compiling and maintaining accounting records; reconciling purchase orders; paying invoices by cash, checks or electronic payment methods; sorting and matching invoices and check requests; preparing and processing accounts payable wire transfers and other payments; preparing accounts analysis; resolving invoice discrepancies; maintaining vendor files; corresponding with vendors about issues or inquiries; producing monthly financial reports; assisting in month - end closing and calculation of salaries and benefits; data encoding of batch pay sheets; and helping in the distribution of paychecks.

Processed accounts payable, maintained up - to - date vendor statements to ensure timeliness and completeness, communicated with vendors to resolve questions and concerns on invoices, issued of checks to vendors, ran aging as required to identify current items due for payment Processed accounts receivable, sent information of customer aging summary to stores and collected the payments, maintained accounts receivable Calculated monthly sales, prepared all of federal and provincial sales tax report, and remitted the sales tax to government Prepared financial statement for the monthly end and year - end, processed closing account at the end of period Employment History (continued) Reconciled bank accounts, credit card accounts and other accounts required to reconciled Processed semi-monthly payroll, vacation pay, courted ordered deductions and other benefits, prepared payroll tax report and remitted payroll tax to government Made works compensation report and bill payment Filed sales invoices, purchase bills and all of documents; trained new employees; Communicated with vendors processing RMA (Return material authorization); provided some customer services as well as some officeprepared all of federal and provincial sales tax report, and remitted the sales tax to government Prepared financial statement for the monthly end and year - end, processed closing account at the end of period Employment History (continued) Reconciled bank accounts, credit card accounts and other accounts required to reconciled Processed semi-monthly payroll, vacation pay, courted ordered deductions and other benefits, prepared payroll tax report and remitted payroll tax to government Made works compensation report and bill payment Filed sales invoices, purchase bills and all of documents; trained new employees; Communicated with vendors processing RMA (Return material authorization); provided some customer services as well as some officePrepared financial statement for the monthly end and year - end, processed closing account at the end of period Employment History (continued) Reconciled bank accounts, credit card accounts and other accounts required to reconciled Processed semi-monthly payroll, vacation pay, courted ordered deductions and other benefits, prepared payroll tax report and remitted payroll tax to government Made works compensation report and bill payment Filed sales invoices, purchase bills and all of documents; trained new employees; Communicated with vendors processing RMA (Return material authorization); provided some customer services as well as some officeprepared payroll tax report and remitted payroll tax to government Made works compensation report and bill payment Filed sales invoices, purchase bills and all of documents; trained new employees; Communicated with vendors processing RMA (Return material authorization); provided some customer services as well as some office duties.

09/01-01 / 02 The Wedding Channel.com Los Angeles, CA Accounting Clerk (long - term temporary assignment through the Talent Tree Agency) Process high volume accounts payable invoices for USA and Canada business Prepare US dollar conversion reports for Canadian payables Prepare FedEx allocation reports Vendor system setup, maintenance, reconciliation and 1099 processing

Process faculty and maintenance invoices, payments, prepare purchase requests, budget requests, and resolve payment issues in coordination with vendors and finance

Serve as AP and AR Specialist; prepare weekly cash flow, including variance explanation, factoring experience with several entities • Manage client and vendor invoice entry, W - 9 collection, payments and cash receipts.

PROFESSIONAL EXPERIENCE ESTES EXPRESS LINES, Homewood, IL (5/2006 to Present) Accounts Payable Clerk • Charge expenses to accounts by analyzing invoices and expense reports • Receive and verify invoices and requisitions for goods and services • Ascertain that requisitions comply with financial protocols • Prepare invoice batches and enter information from each invoice into the system • Prepare checks and ensure that they are signed by designated signatory • Distribute signed checks and prepare garnishment checks according to payroll reports • Maintain accounts payable reports and spreadsheets • Prepare analysis of accounts and perform filing and record - keeping duties • Handle periodic closings and ensure that all entries are accounted for • Provide support in performing auditing procedures and ensure that any discrepancies are promptly resolved • Ascertain that all vendors and suppliers are paid off on time • Monitor accounts to ensure that payments are updated pPrepare invoice batches and enter information from each invoice into the system • Prepare checks and ensure that they are signed by designated signatory • Distribute signed checks and prepare garnishment checks according to payroll reports • Maintain accounts payable reports and spreadsheets • Prepare analysis of accounts and perform filing and record - keeping duties • Handle periodic closings and ensure that all entries are accounted for • Provide support in performing auditing procedures and ensure that any discrepancies are promptly resolved • Ascertain that all vendors and suppliers are paid off on time • Monitor accounts to ensure that payments are updated pPrepare checks and ensure that they are signed by designated signatory • Distribute signed checks and prepare garnishment checks according to payroll reports • Maintain accounts payable reports and spreadsheets • Prepare analysis of accounts and perform filing and record - keeping duties • Handle periodic closings and ensure that all entries are accounted for • Provide support in performing auditing procedures and ensure that any discrepancies are promptly resolved • Ascertain that all vendors and suppliers are paid off on time • Monitor accounts to ensure that payments are updated pprepare garnishment checks according to payroll reports • Maintain accounts payable reports and spreadsheets • Prepare analysis of accounts and perform filing and record - keeping duties • Handle periodic closings and ensure that all entries are accounted for • Provide support in performing auditing procedures and ensure that any discrepancies are promptly resolved • Ascertain that all vendors and suppliers are paid off on time • Monitor accounts to ensure that payments are updated pPrepare analysis of accounts and perform filing and record - keeping duties • Handle periodic closings and ensure that all entries are accounted for • Provide support in performing auditing procedures and ensure that any discrepancies are promptly resolved • Ascertain that all vendors and suppliers are paid off on time • Monitor accounts to ensure that payments are updated properly

Enter and process bills and vendor invoices, prepare customer invoices and issue payments and will resolve any invoice discrepancies.

Pay vendors by monitoring discount opportunities, verifying federal identification numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies.

Be responsible for managing invoices, prepare reports for vendors and produce checks required for employees.

• Ordered all kinds bakery products from authorized vendors • Maintained quality and freshness of products through regular checking • Prepared weekly report for the bakery, including invoices, sales receipts, and weekly schedules • Preserved retail prices as agreed upon, and made suggestions as to pricing structure improvements • Developed recipes for bakery products and ensure that they were properly followed

Northrop Grumman, Kingston, OK, 8/2010 to 5/2012 Operations Assistant • Assisted in the coordination office maintenance programs and projects • Maintained office filing systems, personnel files and bank account records • Assisted in preparing invoices and pay slips for submission to clients • Procured office supplies and equipment and handled tax records • Followed up on communications with clients and vendors • Handled incoming calls and receipt and dissemination of incoming mail

Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting.

• Seeking an Assistant Accountant position with Golden Nugget making the most of skills in preparing invoices and checks, maintaining vendor files, reconciling general ledgers and auditing invoices.

The Accounts Payable Clerk will be responsible for weekly check mailing and filing, enter vendor invoices and credits, Prepare weekly check batch those to be reviewed for processing by a supervisor...

Aqua America, Henderson, NV 2014 — Present Administrative Aide • Plan and organize the company's key administrative duties by providing support to various departments • Prepare forms and reports in sync with departmental policies • Oversee expense budgets and ensure that all expenditure remains within the set budget parameters • Track all record keeping and job progress • Coordinate processing of all departmental invoices and ensure that they are submitted to the accounts department on time • Generate purchase orders and invoices using pre-specified systems • Prepare monthly compliance reports such as DMRs and ensure that they are submitted for approval on time • Organize and maintain department files, plans, and records • Interface with customers and vendors and resolve issues and respond to requests • Prepare correspondence and handle incoming and outgoing mail

¥ Maintained database and updated software used to track vendor projects ¥ Supervised services provided by each vendor ¥ Prepared purchase orders and invoices ¥ Developed and implemented departmental procedures ¥ Prepared detailed trend analysis reports ¥ Negotiated with various vendors to secure a favorable deal ¥ Established and maintained effective vendor relationships ¥ Coordinated with other team members to achieve assigned goals.

HIGHLIGHTS OF QUALIFICATIONS * Prepare documentation for filing in the USPTO * Correspond with client and foreign counsel * Maintain client portfolio * Maintain attorney client list * Knowledge of docketing system * Manage attorney calendar * Prepare attorney expense reports * Handle vendor invoices * Review attorney pro formas (pre-bills) * Arrange attorney travel arrangements and itinerary * Collect and gather facts and r...

Prepared annual budget and followed, checked invoices for payment, worked with vendors to get competitive bids and oversee projects.

Processed invoices for a large - scale organization Renegotiated payment terms with dozens of suppliers Verified details of transactions, including funds received and total account balances Coded the general ledger and processed vendor invoice payments Deposited third party checks, as well as monthly reserve transfers Opened and assigned new client accounts Conducted month - end balance sheet reviews and reconciled any variances Researched and resolved billing and invoice problems Maintained customer files and records Prepared monthly reports and statements.

Responsibilities for this job: * Entering and processing bills and vendor invoices * Preparing...

Accounts Payable and Financial Administration Professional — Duties & Responsibilities Develop and maintain a strong and extensive working knowledge of various related accounting principles, regulations, and applications, continuously utilizing changes to business accounting landscape within current responsibilities Apply various accounting rules and GAAP procedures to critical functions, including the review and approval of journal entries, data and financial reconciliations, cash flow and discrepancy analyses, transaction management, and other tasks Provide relevant oversight and administration to all aspects of accounts payable execution, including billing and collections, vendor file maintenance, reporting, order processing, data and financial accuracy audits, and invoice management Perform regular account and payables reconciliations and variance resolutions to ensure accurate financials and provide continuous relevant insight into the financial health of the company Manage important and sensitive financial documents, receipts, correspondence, and invoices on a daily basis, providing organization for audit assistance and execution as well as compliance with various accounting standards Perform analysis, research, and evaluation of current administrative and accounting policies and procedures, implementing change where necessary to drive corporate efficiency, manage costs, and drive revenue Facilitate the efficiency and implementation of all accounting operations from concept to execution, while coordinating actions on all daily operational and logistical aspects from corporate financial management Utilize technological resources, including software and accounting applications, to track all aspects of accounts payable and other financial operations as well as prepare important and sensitive cost, billing, and revenue documents Collaborate with respect to effective communication between all departments, including general accounting and administrative personnel, and coordinate all daily business operations with leadership staff Address client, vendor, and management queries, resolving them in an expedited manner Assist management with various other duties as assigned to facilitate efficient administration and operations

Billing Specialist / Analyst / Import (1995 — 1999) • Oversaw billing and invoicing, preparing over 500 invoices a month, as well as facilitated imports, shipment clearance, and related customer service functions such as order entry • Address and resolve both customer and sales force inquiries in a timely and accurate manner • Worked closely with the account and sales professionals to ensure customer satisfaction while working on EDI Transactions such as 850 / 856 / UCC128 / 810 and 997 in close contact with the various related departments • Held responsibility for billing analysis by conducting research utilizing 3rd - party reporting systems to resolve billing issues • Monitored the status of accounts receivable and collections on daily basis, collaborating with appropriate departments to research outstanding balances and resolve customer issues as needed • Processed vendor invoices and related travel and expense reports while processing adjustments, credit memos, and invoices • Assisted with balance sheet and travel / expense reports reconciliations with involvement in journal entries and G / L account analysis along with revenue accruals and month - end general ledger closing • Planned and managed sales through various distributor channels and other relevant sales outlets • Monitored, recorded, analyzed and reported on activities, trends, results and recommendations relating to import activities

Accounting and Financial Administration Professional — Duties & Responsibilities Develop and maintain a strong and extensive working knowledge of various accounting principles, regulations, tax codes, and applications, continuously applying changes to accounting landscape to current responsibilities Apply various accounting rules and procedures to critical tasks, including the review and approval of journal entries, data and financial reconciliations, balance sheet and income statement accounting, cash flow analyses, account collections, capital utilization and on - going budgetary considerations Provide relevant oversight and administration to all aspects of business finance, including billing and collections, payroll execution, vendor relationships, payroll and salary management, and other pertinent functions Perform regular book reconciliations and variance resolutions to ensure audit - ready financials and provide continuous relevant insight into the financial health of the company, in both a regular and ad - hoc manner, to company management Manage important and sensitive financial documents, receipts, and invoices on a daily basis, providing organization for audit assistance and execution as well as compliance with various accounting standards Perform analysis, research and evaluation of current accounting policies and procedures, implementing change where necessary to drive corporate efficiency, manage costs and drive revenue Facilitate the efficiency and implementation of all accounting operations from concept to execution, while coordinating actions on all daily operational and logistical aspects from corporate financial management to payroll Utilize technological resources, including software and accounting applications, to track all aspects of firm accounting and financial operations as well as prepare important and sensitive tax documents related to all aspects of organizational operations Collaborate with respect to effective communication between all departments and coordinate all daily business operations with other leadership staff and other personnel Work closely with and support senior - level management in budgeting and corporate planning strategies Address client, vendor, and management queries, resolving them in an expedited manner Assist management with various other duties as assigned to facilitate efficient administration and operations, making appropriate and effective recommendations with respect to performance optimization

Temporary Agencies 2007 to Present Accounts Payable Specialist / Analyst Full cycle accounts payable Review invoices and check requests Sort and match invoices and check requests Set invoices up for payment Process check requests Prepare and process accounts payable checks, wire transfers and ACH payments Reconciliation of payments Prepare analysis of accounts Monitor accounts to ensure payments are up to date Resolve invoice discrepancies Vendor file maintenance Correspond with vendors and respond to inquiries Produce monthly reports Assist in month end closing

Maintenance Supervisor — Duties & Responsibilities Manage full service maintenance activities across a variety of commercial and residential properties Recruit, train, hire, and review staff ensuring they understand the brand and adhere to corporate protocols Set staff workloads and schedules ensuring timely and cost effective project completion Strictly adhere to budgets, timelines, and health and safety regulations Prepare project records, invoices, and other pertinent documentation Responsible for HVAC, dishwasher, washer / dryer, garbage disposal, water heater, and refrigerator repair Perform electrical installations, carpentry, drywalling, painting, vinyl repair, plumbing, and pool maintenance Maintain building ventilation, air conditioning, pumps, compressors, and other mechanical equipment Construct wood frames, walls, ceilings, shelving, doors, windows, braces, and other building projects Respond to property emergencies twenty four hours a day, seven days a week Maintain company equipment, facilities, and products in an organized and professional fashion Negotiate contracts with suppliers and contractors resulting in significant reduction of company expenses Develop and strengthen professional relationships with vendors, customers, and government personnel Receive corporate awards for excellence in service and management Represent company brand with poise, integrity, and positivity