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Administrative Assistant Position Features: The office administrator performs routine clerical, facilities, and administrative work in answering telephones, receiving the public, providing customer assistance, facilities care and upkeep, mailing, shipping, ordering of supplies, and other support dut
Administrative Assistant Position Features: The office administrator performs
routine clerical, facilities,
and administrative work in answering telephones, receiving the public, providing customer assistance, facilities care and upkeep, mailing, shipping, ordering of supplies, and other support dut
administrative work in answering telephones, receiving the public, providing customer assistance, facilities care
and upkeep, mailing, shipping, ordering of supplies,
and other
support duties as needed.
• Assigned tasks, supervised
and reported fiscal / personnel status to the management • Assumed a lead role in coordinating meetings
and events with multiple managers / offices • Collaborated inter-departmental communication & resourcefully met deliverable deadlines
and accomplished tasks • Collected cash transmittals from various county departments, issued receipts, made necessary deposits
and prepared entries to be recorded into the financial MIS • Competently did
support work for the senior managers, performing highly complex
administrative functions • Conducted admin related research & maintained expense reports • Coordinated activities across numerous business groups, providing
support for program
and project management • Determining work priorities
and schedules, examined correspondence
and supervised employees engaged in obtaining
and dispersing information • Efficiently handled multiple priorities
and flexibly adapted to changing priorities
and demands of management
and clients alike • Gathered data relevant to projects for the senior management • Handled
and distributed all incoming mail to appropriate departments • Made necessary arrangements for special guests; received guests in the absence of the administration department manager • Maintained high level of confidentiality in a professional manner • Managed extremely heavy scheduling of
administrative work • Met
and greeted clients
and affiliates during on site meetings • Monitored office equipment such as computers, phone systems
and electronics
and coordinated maintenance issues • Ordered, received, stored
and distributed office supplies while accurately maintaining supply - inventory • Arranged briefing materials for meetings, proposals, presentations
and calls • Prepared complicated documents
and presentations • Processed
and reviewed
routine paperwork
and entered data into the database • Provided
support and guidance to newly hired
clerical employees
and administrative staff • Statistically analyzed information gathered by assistants, preparing charts, graphs &
administrative reports • Utilizing arithmetic knowledge, calculated & prepared & coded billings, verifying receipts • With superior interpersonal
and customer service skills, handled time - sensitive & stressful situations related to customers