• Confer with executives and other staff members to determine their event planning needs • Determine the
type of place and resources that will be needed for the event in question • Coordinate procurement
of resources and materials for each seminar, meeting and workshop • Create and maintain liaison with suppliers and vendors to secure services such as catering • Design and develop meeting packs and ensure that they are distributed prior to the beginning
of the meeting • Wrote meeting briefs and agendas to keep members informed
of the purpose
of the meeting • Make travel and
accommodation arrangements for members for meetings held outside the city or country • Inspect sites to determine
suitability and compile trip reports to provide feedback to the management • Negotiate vendor contracts to arrive at best possible quote for each planned event